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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS WITH MULTIPLE VENDORS FOR ANNUAL DRAINAGE INFRASTRUCTURE, CLEANING AND REPAIR SERVICES
REQUEST: Authorization to renew existing contracts with multiple vendors for annual drainage infrastructure, cleaning and repair services in the amount of approximately $510,000.
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EXPLANATION: The Public Works and Utilities Departments utilize these contracts to maintain Wellington’s drainage and surface water infrastructure, including pipes and structures.
On October 10, 2023, Council awarded ITB #202331 to four (4) vendors to provide these services. The awarded vendors are provided below:
Public Works Section- on a project-by-project basis
Shenandoah General Construction, LLC
Hinterland Group, Inc.
Utility Section - on a project-by-project basis
Vortex Services, LLC
Hinterland Group, Inc
Flotech Environmental, LLC
The initial term of the contract was October 10, 2023 through October 9, 2025 with an option for three (3) additional one-year renewals. This request is for the second annual renewal term from October 10, 2026 through October 9, 2027. Pricing increases were not requested by the vendors for this renewal term.
For FY 2027, the Public Works Department is budgeting approximately $400,000 for drainage and surface water projects. These projects include the inspection and repair of Wellington’s drainage system's components, including culverts, manholes, and other structures. The funds will also be used for cleaning and inspecting infrastructure drainage pipes including culverts. The Utilities Department is budgeting approximately $110,000 for a sewer lining project in the Emerald Forest community and additional miscellaneous lining near lift station and other areas where minor repairs are needed. Additionally, staff further recommends maintenance of the current contracts for emergency-related issues and unexpected repairs for fiscal year 2027. Specific details of the proposed Public Works and Utilities pr...
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