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ITEM: AUTHORIZATION TO RENEW A SOLE SOURCE CONTRACT FOR ANNUAL MAINTENANCE OF LICENSE PLATE READER (LPR) CAMERAS AND SOFTWARE, AND TRAFFIC ANALYSIS
REQUEST: Authorization to renew a Sole Source contract with Flock Group, Inc. DBA Flock Safety for the Annual Licensing, Maintenance and Support of license plate reader (LPR) Cameras and Software, and Traffic Analysis Services, in the amount of approximately $143,000.
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EXPLANATION: On June 11, 2024 Council awarded a Sole Source Contract to Flock Safety to upgrade License Plate Reader (LPR) Cameras at various locations throughout the Village.
Flock Safety provides a fully integrated system that includes camera hardware, cloud-based software, maintenance, support, and data analytics. The annual licensing, maintenance, and support services are required for the continued operation, monitoring, and effectiveness of the LPR system. Additionally, Flock Safety’s Traffic Analysis services provide data insights to support public safety operations.
The primary LPR agreement is structured in two-year renewal terms, with the upcoming renewal period running from July 12, 2026 through July 11, 2028 for $126,000. Traffic Analysis Services renew separately on annual terms from May 8 through May 7 of each year for $8,500 per year.
Staff recommends renewal of this Sole Source contract to ensure effective continued operation and effectiveness.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the Fiscal Year 2026 and 2027 Operating Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew a Sole Source contract with Flock Group, Inc. DBA Flock Safety for the Annual Licensing, Maintenance and Support of license plate reader (LPR) Cameras and Software, and Traffic Analysis Services, in the amount of approximately $143,000.