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File #: 13-0339    Name: SUPPLY AND DELIVERY OF BASEBALL FIELD PROTECTIVE NETTING LOCATED AT VILLAGE PARK AND OLYMPIA PARK
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 11/12/2013 Final action: 2/1/2016
Title: ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR SUPPLY AND INSTALLATION OF BASEBALL FIELD PROTECTIVE NETTING LOCATED AT VILLAGE PARK AND OLYMPIA PARK REQUEST: Authorization to Award a Contract for Supply and Installation of Baseball Field Protective Netting to Ball Fabrics, Inc. at a cost of $37,957.00.
Attachments: 1. 1. Notice of Intent to Award, 2. 2. Bid Tabulation, 3. 3. Ball Fabrics Proposal, 4. 4. Cross Country Proposal, 5. 5. Net House Proposal, 6. 6. ITB 034-13JWV
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ITEM:  AUTHORIZATION TO AWARD A CONTRACT FOR SUPPLY AND INSTALLATION OF BASEBALL FIELD PROTECTIVE NETTING LOCATED AT VILLAGE PARK AND OLYMPIA PARK  
 
REQUEST:  Authorization to Award a Contract for Supply and Installation of Baseball Field Protective Netting to Ball Fabrics, Inc. at a cost of $37,957.00.  
 
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EXPLANATION:  Baseball fields located at Village Park (four fields) and Olympia Park (two facilities, one with four fields and the other with three fields) utilize nylon mesh netting that surrounds and covers portions of the baseball facilities in order to protect spectators from foul balls. The netting has deteriorated from weather and usage throughout the years and requires replacement. On August 31, 2013 Wellington released Bid #034-13/JWV seeking qualified vendors for the supply and installation of baseball field protective netting. On October 9, 2013, three (3) proposals meeting the specifications of the bid were received:
 
Bidder
Contract Price
Local Vendor Status
Ball Fabrics, Inc.
$37,957.00
Not Local
Cross Country Cowboy, Inc.
$54,233.60
Not Local
The Net House
$83,500.00
Not Local
 
Staff is seeking authorization to award the contract to Ball Fabrics, Inc., the lowest responsive and responsible bidder.
 
BUDGET AMENDMENT REQUIRED:      NO  
 
PUBLIC HEARING:      NO        QUASI-JUDICIAL:    
 
FIRST READING:              SECOND READING:    
 
LEGAL SUFFICIENCY:      YES   
 
FISCAL IMPACT:  Funds have been allocated in Parks 2014 Capital Improvement budget to cover baseball field netting installation.
 
WELLINGTON FUNDAMENTAL:  Protecting our Investment  
 
RECOMMENDATION:  Authorization to Award Contract for Supply and Installation of Baseball Field Protective Netting to Ball Fabrics, Inc.