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ITEM: AUTHORIZATION TO CONTINUE UTILIZATION OF CONTRACTS TO PROVIDE ATHLETIC TEAM OFFICIATING SERVICES
REQUEST: Authorization to continue utilizing contracts with Palm Beach County Officials Association, Florida Elite Umpires, Inc. and Florida USSSA Fastpitch to provide athletic team officiating services.
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EXPLANATION: Although Florida Statutes and Wellington's purchasing and procurement policy provide an exemption to bid requirements for non-employee sports instructors, officials, referees, scorekeepers and other related recreational services, these expenditures still require Council approval since expenses exceed $25,000 annually. Vendor services are procured based on services provided as shown below:
Vendor
Local Status
Sport
Projected Expenditure
Palm Beach County Officials Association
Palm Beach County
Adult Men's Softball
Adult Co-ed Softball
Men's Flag Football
$27,000
Florida Elite Umpires, Inc.
Western Community
Little League Baseball
$38,500
The Palm Beach Pride Inc. dba Florida USSSA Fastpitch
Palm Beach County
Girls Softball
$15,000
The anticipated total annual expenditure for these services is approximately $80,500. All vendors have provided dependable service to the Parks and Recreation Department and rates are consistent with the prevailing rates paid by other local recreation agencies. No other vendors provide the services required. The costs for these services are recovered from program registration fees.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the 2015 Team Sport Programs budget to cover officiating expenditures which are offset by program revenues.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to continue utilizing contracts with Palm Beach County Officials Association, Florida Elite Umpires, Inc., and Florid...
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