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ITEM: AUTHORIZATION TO CONTINUE UTILIZING AN EXISTING AGREEMENT WITH KRONOS SAASHR, INC. FOR SUPPORT, MAINTENANCE, LICENSES AND RENTAL OF THE VILLAGE'S TIMEKEEPING AND PERFORMANCE REVIEW SYSTEM
REQUEST: Authorization to continue utilizing an existing contract with Kronos Saashr, Inc. for support, maintenance, licenses and rental of the Village's timekeeping and performance review systems, at an estimated cost of $52,651.07 for fiscal year 2025.
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EXPLANATION: The Village utilizes Kronos Saashr, Inc. (aka UKG) for timekeeping and performance reviews. The agreement renews automatically on a month-to-month basis until terminated by either party (30 day written notice from the Village and 90 day written notice from Kronos).
The Village's existing agreement with Kronos Saashr, Inc. is for support, maintenance, license and rental of the Kronos system, for both timekeeping and electronic employee performance evaluation. As part of the agreement, Kronos may increase the monthly service rates, once per year. As part of the renewal, and pursuant to the terms of the original agreement, Kronos Saashr, Inc. has proposed an increase of approximately 4% annually for fiscal year 2025, increasing the cost to approximately $52,651.07 annually. The fiscal year 2025 estimate includes a projected increase in seasonal staff, while the Kronos quote shows an estimated quantity of 350. Kronos Saashr, Inc. is the only provider that provides support and maintenance for this product.
Pursuant to Chapter 3 of the Village's Purchasing Manual, maintenance of equipment is exempt from competition when services provided by the equipment manufacturer or manufacturer's service representative; however, since expenditures exceed $50,000, Council approval is required.
Staff requests authorization to continue utilizing an existing agreement for support, maintenance, licenses, and rental of the Village's timekeeping and performance review system with Kronos Saashr, Inc., at a cos...
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