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ITEM: AUTHORIZATION TO UTILIZE A SOURCEWELL CONTRACT, AS A BASIS FOR PRICING, FOR THE SUPPLY AND DELIVERY OF TABLETS, ACCESSORIES, AND SUPPORT SERVICES
REQUEST: Authorization to utilize Sourcewell Contract #121923-CDW with CDW Government, Inc. (CDW-G) in the amount of $78,710.00, for the Supply and Delivery of Tablets, Accessories, and Support Services.
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EXPLANATION: On March 19, 2024, Sourcewell, a State of Minnesota local government agency and service cooperative, awarded Contract #121923-CDW to CDW Government, Inc. (CDW-G) to provide various types of hardware, software, peripherals, professional services, cloud infrastructure, and technology solutions & accessories. CDW-G is a global, multi-brand, provider of Public Sector Information Technology solutions. The contract is due to expire on February 27, 2028 and includes three (3) additional one (1) year renewal periods.
The current fleet of Apple iPads has reached the end of its lifecycle, impacting performance, security, and compatibility with updated applications and workflows. This situation poses challenges related to reliability and support, making timely replacement essential. Upgrading to new iPads will increase operational efficiency by leveraging faster processing power and improved security features, while seamlessly remaining compatible with current software. The iPad upgrade is critical for maintaining compliance with current security protocols and supporting software updates that the older devices no longer handle effectively. This upgrade includes two (2) years of Apple Care Plus to support and warranty provisions, as well as Village Mobile Device Management (MDM) strategies.
Staff recommends utilizing Sourcewell Contract #121923-CDW with CDW Government, Inc. (CDW-G), as a basis for pricing, in the amount of $78,710.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds ...
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