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ITEM: AUTHORIZATION TO CONTINUE UTILIZING CIVIC PLUS, LLC, FOR THE PARKS AND RECREATION MANAGEMENT SOFTWARE SOLUTION
REQUEST: Authorization to continue utilizing Civic Plus, LLC, for the Parks and Recreation management software (Civic Rec) in the amount of $52,196.49.
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EXPLANATION: The Parks and Recreation management software solutions integrate all complex and demanding community activity management functions into one easy-to-use program. These software programs include comprehensive modules equipped with many features to cover any and every recreation department need. Features include program registrations, facility scheduling, rentals, league management, point of sale tracking, etc.
The agreement automatically renews yearly, however, since the FY 2025 expenditures exceed $50,000, Council approval is required. Pursuant to the terms of the agreement, Civic Plus, LLC. has proposed an increase of 5% as outlined in attachment one (1).
Staff requests authorization to continue utilizing Civic Plus, LLC, for the Parks and Recreation management software in the amount of $52,196.49. The contract period is effective March 17, 2025 thru March 16, 2026.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are budgeted in the Information Technology budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to continue utilizing Civic Plus, LLC, for the Parks and Recreation management software (Civic Rec) in the amount of $52,196.49.