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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO MULTIPLE VENDORS FOR THE PURCHASE AND DELIVERY OF MOSQUITO CHEMICALS
REQUEST: Authorization to award a contract to multiple vendors for the purchase and delivery of mosquito chemicals in the amount not to exceed $60,000 annually.
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EXPLANATION: The Public Works Department utilizes chemicals to provide mosquito control services throughout the Village.
On November 4, 2015, Wellington released a solicitation for the purchase and delivery of mosquito chemicals. The initial term of the contract is for two (2) years with a provision for two (2) additional one (1) year renewals. On November 18, 2015, five (5) proposals were received and staff is requesting authorization to award contracts to three (3) vendors as summarized below:
Item Number & Description
Vendor & Local Status
Unit Price
1. Liquid Biological Larvicide or Approved Alternate
Primary
Clarke Mosquito - Non Local
$30.79 per Gal.
Secondary
Adapco, Inc. - Non Local
$33.45 per Gal.
2. Granular Biological or Approved Alternate
Primary
Adapco, Inc. - Non Local
$1.61 per Lb.
Secondary
Clarke Mosquito - Non Local
$1.71 per Lb.
3. Permanone 4-8 (RTU) or Approved Alternate
Primary
Adapco, Inc. - Non Local
$32.50 per Gal.
4. Permethrin - Evoluer 4-4 (RTU) or Approved Alternate
Primary
Univar USA, Inc. - Non Local
$17.50 per Gal.
Secondary
Adapco, Inc. - Non Local
$19.65 per Gal.
5. Altosid XR Briquettes or Approved Alternate
Primary
Adapco, Inc. - Non Local
Clarke Mosquito - Non Local
Univar USA, Inc. - Non Local
$697.40 per Case
On items 1, 2 and 4, the Public Works Department is seeking authorization to award contracts to both a primary and secondary vendor. In the event, the primary vendor is not available; staff will utilize the services of the secondary vendor. On item 3, only one vendor met the specifications of the required product; therefore staff recommends awarding a contract only to a primary vendor....
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