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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR PURCHASE, DELIVERY AND INSTALLATION OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE
REQUEST: Authorization to renew existing contracts with Amerigrow Recycling-Delray, Limited Partnership and East Coast Mulch Corp. for the purchase, delivery and installation of mulch, pine straw and ground preparation, Village-wide, for approximately $177,500.
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EXPLANATION: The Public Works Department utilizes various mulch materials to maintain facilities and medians throughout the Village.
On May 10, 2022, Council awarded ITB #202208 Annual Contract for Mulch, Pine Straw and Ground Preparation, to Amerigrow Recycling-Delray Limited Partnership and East Coast Mulch Corporation to provide those materials to be used Village-wide. The initial term of the contract was May 10, 2022 through May 9, 2023 with the option to renew for four (4) additional one (1) year periods.
Amerigrow Recycling-Delray and East Coast Mulch Corporation have agreed to renew at their current rates. No price adjustments are requested for this renewal term.
Staff requests authorization to exercise the fourth and final renewal option with both vendors through May 9, 2027 and continue to utilize the lowest priced vendor on a project-by-project basis.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2026 Public Works Grounds and Fields operating budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts with Amerigrow Recycling-Delray, Limited Partnership and East Coast Mulch Corp. for the purchase, delivery and installation of mulch, pine straw and ground preparation, Village-wide, in the amount of approximately $177,500.