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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR ROOT PRUNING AND ROOT BARRIER INSTALLATION
REQUEST: Authorization to award a contract to Duffy's Total Care Lawn Service, Inc. for root pruning and root barrier installation Village-wide in the amount of approximately $60,000 annually.
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EXPLANATION: The Public Works Department is seeking authorization to award a root pruning and barrier installation contract in order to protect existing concrete sidewalks, asphalt pathways/roadways, parking lots and other infrastructure on an as needed basis. A large majority of Wellington's existing asphalt and concrete sidewalks are bordered by hedges and trees, which have continually migrating roots, causing potential trip hazards. Public Works will be utilizing the contract during the upcoming reconstruction and/or resurfacing of several miles of pathways and sidewalks.
On March 12, 2014, Wellington released ITB #010-14/DZ on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On April 2, 2014, three (3) proposals were received.
Contractor |
Local Vendor |
Duffy's Total Care Lawn Service, Inc. |
Palm Beach County |
Tropic Landscape & Lawn Maintenance, Inc. |
Not Local |
Sunshine Land Design, Inc. |
Not Local |
Staff is recommending award of contract to Duffy's Total Care Lawn Service Inc., a Palm Beach County local vendor and the lowest responsive, responsible bidder. The initial term of the contract shall be for two years with the option to renew for two additional one year terms, at a cost of approximately $60,000 annually.
Although many of the projects under this contract are expected to be under $25,000, the following individual project is estimated to exceed $25,000:
Project Description |
Estimated Cost |
Village Park Heart Trail (Phase II) |
$40,000 |
The unit price contract will be utilized for the Village Park Heart Trail project as well as any additional root pruning and root barrier installation projects required Village-wide, during the term of the contract.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in various Public Works operating accounts and capital projects.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to Duffy's Total Care Lawn Service, Inc. for root pruning and root barrier installation Village-wide in the amount of approximately $60,000 annually.