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ITEM: AUTHORIZATION TO CONTINUE UTILIZING A CITY OF BAYTOWN, TEXAS CONTRACT AS A BASIS FOR PRICING FOR UTILITY BILL PRINTING AND MAILING SERVICES
REQUEST: Authorization to continue utilizing a City of Baytown, Texas contract with Dataprose, LLC, as basis for pricing, to provide utility bill printing and mailing services to the Village, in the amount of approximately $136,000.00 annually.
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EXPLANATION: The Village utilizes Dataprose, LLC to provide utility bill printing and mailing services. In May 13, 2014, Council approved the use of City of Baytown, Texas contract #026-12, with Dataprose, LLC, to provide utility bill printing services. The City of Baytown recently renewed the contract through January 31, 2016.
The Baytown contract provides utility bill statements at $.088 each (includes cost to provide forms, data process/laser print, fold, sort, tray, tag, mail and drop at USPS).
In order to ensure the Baytown contract provides the best pricing, staff reached out to other governmental entities and found the following:
Government Entity
Per Statement Pricing
Vendor
City of Baytown, TX
$0.088
Dataprose, LLC
City of Boca Raton
$0.12
Dataprose, LLC
Broward County
$0.41
Tropical Mailing, Inc.
Palm Beach County
Services Performed In-House
City of West Palm Beach
Services Performed In-House
Dataprose is a leading provider of billing statement services, providing billing statement design, print, mail, and electronic presentment and payment for municipalities nationwide.
Staff is seeking authorization to continue utilizing the City of Baytown contract as a basis for pricing for utility bill printing and mailing services through January 31, 2016, in the amount of approximately $136,000 annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funding for utility bill printing and mailing services are allo...
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