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ITEM: AUTHORIZATION TO ENTER INTO A SOLE SOURCE AGREEMENT FOR THE PURCHASE, DELIVERY AND SERVICE OF FLYGT PUMPS
REQUEST: Authorization to enter into a sole source agreement with Xylem Water Solutions USA, Inc. (formerly ITT Water and Wastewater USA Inc.) for the purchase, delivery and service of Flygt pumps in the amount of approximately $200,000.
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EXPLANATION: On July 8, 2014, Council awarded a sole source contract to Xylem Water Solutions USA, Inc. for the purchase, delivery and service of Flygt pumps.
The Utility Department owns and operates 104 sewage pump stations that are standardized to a single manufacturer - Flygt. Standardization with Flygt has resulted in: 1) excellent service reliability; 2) long service life; 3) reduced maintenance cost; and 4) simplified parts inventory and repair. Currently, Flygt pumps are the only sewage pumps approved as part of Wellington’s Utility Construction Standards and Specifications Manual (Exhibit A). The Utilities Department has tested other pumps over the past few years, without the same success as with Flygt pumps.
Xylem Water Solutions USA, Inc. owns the Flygt Corporation and is the only authorized vendor for Flygt products, including Original Equipment Manufacturer (OEM) parts. Xylem is also the only authorized repair and warranty provider in the State of Florida.
Orange County recently awarded a sole source contract to Xylem Water Solutions USA, for the purchase, delivery and service of Flygt Pumps, effective through July 12, 2019. The contract includes a five (5) percent discount, as a result of quantities purchased. In order to minimize the costs associated with a sole source purchase, staff recommends utilizing the same Orange county contract as a basis for pricing. No local vendors provide these products and services.
Staff requests authorization to enter into a contract with Xylem Water Solutions, USA, for one additional year, from date of award, utilizing an Orange County contract as a basis for pricing for the sole source purchase, delivery and service of Flygt pumps in the amount of approximately $200,000 annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the Utility Capital Improvement budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Protecting Our Investment
RECOMMENDATION: Authorization to enter into a sole source agreement with Xylem Water Solutions USA, Inc. (formerly ITT Water and Wastewater USA Inc.) for the purchase, delivery and service of Flygt pumps in the amount of approximately $200,000.