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ITEM: AUTHORIZATION TO CONTINUE UTILIZING CONTRACTS TO PROVIDE ATHLETIC TEAM OFFICIATING SERVICES
REQUEST: Authorization to continue utilizing contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc. to provide athletic team officiating services in the amount of approximately $80,000 annually.
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EXPLANATION: The Parks and Recreation Department utilizes contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc. to provide athletic team officiating services in the amount of approximately $80,000 annually. The existing contracts are set to expire on September 30, 2016.
Although Florida Statutes and Wellington’s Purchasing and Procurement Manual (Chapter 3, Items exempt from competition, #18) provide an exemption to bid requirements for non-employee sports instructors, officials, referees, scorekeepers and other related recreational services, these expenditures require Council approval since expenditures exceed $25,000 annually. Vendor services and estimated annual costs are summarized below:
|
Vendor |
Local Status |
Sport |
Projected Expenditure |
|
Florida Elite Umpires, Inc. |
Western Community |
Little League Baseball |
$38,500 |
|
Palm Beach County Officials Association |
Palm Beach County |
Men Softball Adult Co-ed Softball Men’s Flag Football |
$32,000 |
|
The Palm Beach Pride, Inc. |
Palm Beach County |
Girls Softball |
$6,400 |
The per game rates charged by each of the existing providers were compared with recently awarded Collier County, City of Ft. Lauderdale and Orange County officiating contracts and staff found the rates currently paid by the Village remain competitive.
Staff requests authorization to continue utilizing contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc., all local vendors, for three years, effective October 1, 2016 through September 30, 2019, with no change in price.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the 2016 Team Sport Programs budget to cover officiating expenditures which are offset by program revenues.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to continue utilizing contracts with Florida Elite Umpires, Inc., Palm Beach County Officials Association and The Palm Beach Pride, Inc. to provide athletic team officiating services in the amount of approximately $80,000 annually.