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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR: 1) PRIMARY ROADWAYS, RUSTIC RANCHES, EQUESTRIAN TRAILS, CANAL BANKS, SLOPES AND FINGERS; 2) SECONDARY ROADWAYS; 3) VILLAGE OWNED FACILITIES; AND 4) NEIGHBORHOOD AND COMMUNITY PARKS VILLAGE-WIDE
REQUEST: Authorization to renew existing contracts to provide landscape maintenance services to (1) primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village , with G&C Car Care, Inc., DBA Wellington Professional Lawn Care, at a cost of $512,247.30 annually; (2) secondary roadways Village-wide, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care, at a cost of $ 101,220 annually; (3) Village owned facilities, including the new Wellington Community Center, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches. at an annual cost of $166,223.82; and (4) neighborhood and community parks Village wide, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches at an annual cost of $251,244.
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EXPLANATION: The Public Works Department utilizes contracts with G&C Car Care, Inc., DBA Wellington Professional Lawn Care and Black Forest Enterprises, Inc. DBA Gardenscapes of the Palm Beaches, to provide landscape maintenance services throughout the Village.
Staff is seeking authorization to:
(1) Renew existing contract #030-13/DZ, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care to provide landscape maintenance services to primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village, at a cost of $512,547.30 annually. The existing contract was awarded for a period of three years expiring on September 30, 2016, with two additional one-year renewal options. Staff is seeking authorization to exercise the first renewal option effective from October 1, 2016 through September 30, 2017, with no change in pricing.
(2) Renew existing contract #108-12/DZ, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care to provide landscape maintenance services to all secondary roadways Village-wide, at a cost of $101,220 annually. The existing contract was awarded for a period of three years, expiring on December 31, 2015, with two additional one-year renewal options. Council previously exercised the first renewal option effective through December 31, 2016. Staff is seeking authorization to exercise the second and final renewal option effective January 1, 2017 through December 31, 2017, with no changes in pricing.
(3) Renew existing contract #030-13/DZ, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches, to provide landscape maintenance services to facilities Village-wide, at a cost of $166,223.82. The existing contract was awarded for three years, expiring on September 30, 2016, with two additional one-year renewal options. Staff is seeking authorization to exercise the first renewal option effective October 1, 2016 through September 30, 2017. The cost includes an additional $21,000 annually, to provide landscape maintenance services to the new Wellington Community Center.
(4) Renew existing contract #027-09/JWV, with Black Forest Enterprises, Inc. DBA Gardenscapes of the Palm Beaches to provide landscape maintenance services to neighborhood and community parks Village-wide, at a cost of $251,244. The existing contract was awarded for a period of three years expiring on December 29, 2012, with five additional one-year renewal options. Council previously exercised the first four renewal options, effective through December 29, 2016. Staff is seeking authorization to exercise the fifth and final renewal option, effective December 30, 2016 through December 29, 2017, with no changes in pricing.
Professional Lawn Care and Gardenscapes of the Palm Beaches are both Western Community local vendors, and have provided superior landscape maintenance services, to the Village, during the term of the existing contract.
Staff recommends renewing existing landscape maintenance contracts with G&C Car Care, Inc., DBA Wellington Professional Lawn and Black Forest Enterprises, Inc. DBA Gardenscapes of the Palm Beaches, for one additional year.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are proposed in the FY 2017 Public Works, Lake Wellington Professional Center, Pine Tree and Utilities operating budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to renew existing contracts to provide landscape maintenance services for (1) primary roadways, Rustic Ranches, equestrian trails, canal banks, slopes and fingers throughout the Village, with G&C Car Care, Inc., DBA Wellington Professional Lawn Care, at a cost of $512,247.30 annually; (2) secondary roadways Village-wide, with G&C Car Care, Inc. DBA Wellington Professional Lawn Care, at a cost of $ 101,220 annually; (3) Village owned facilities, including the new Wellington Community Center, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches. at an annual cost of $166,223.82; and (4) neighborhood and community parks Village wide, with Black Forest Enterprises, Inc., DBA Gardenscapes of the Palm Beaches at an annual cost of $251,244.