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ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT WITH PALM BEACH AGGREGATES, LLC FOR THE SUPPLY AND DELIVERY OF ROAD BASE AND DRAIN ROCK
REQUEST: Authorization to renew an existing contract with Palm Beach Aggregates, LLC for the supply and delivery of road base and drain rock in the amount of approximately $140,000.00 annually.
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EXPLANATION: The Public Works Department utilizes a contract for the purchase and delivery of shell rock to provide maintenance and repairs to over 30 miles of unpaved roadways throughout the Village, including the equestrian preserve areas.
On August 27, 2013, Council awarded ITB #028-13/ENR to Palm Beach Aggregates, LLC, a Western Community local vendor. Staff is requesting authorization to exercise the final renewal option with Palm Beach Aggregates, LLC through September 30, 2017, with no price increases.
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Palm Beach Aggregates, LLC |
|
Description |
Price Per Ton |
|
Supply & Delivery of Road Base |
$10.09 |
|
Pick up Road Base with City Vehicle |
$8.50 |
|
Furnish & Delivery of #57 Rock |
$19.70 |
|
Pick up #57 Rock with City Vehicle |
$18.50 |
In order to ensure the Village’s pricing remains competitive, staff contacted Indian Trail Improvement District, Loxahatchee Groves, and Palm Beach County, and found all three agencies use different types of materials. The Village’s specifications differ due to specific types of material used for unpaved roadways and equestrian areas Village-wide.
Palm Beach Aggregates, LLC has provided superior service to the Village during the term of the contract.
Staff recommends renewing the existing contract with Palm Beach Aggregates, LLC for one additional year, effective through September 30, 2017, with no price increases.
All related bid documents can be found by clicking on the following link:
<http://www.wellingtonfl.gov/Home/Components/RFP/RFP/118/203?selyear=2013>
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the FY 2016 Shellrock Program major maintenance project budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew an existing contract with Palm Beach Aggregates, LLC for the supply and delivery of road base and drain rock in the amount of approximately $140,000.00 annually.