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ITEM: AUTHORIZATION TO UTILIZE AN EXISTING NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA) CONTRACT, AS A BASIS FOR PRICING, WITH MUNICIPAL CODE CORPORATION, INC. (MCCI) FOR LASERFICHE DOCUMENT MANAGEMENT ANNUAL LICENSING, MAINTENANCE AND SUPPORT
REQUEST: Authorization to utilize an existing National Cooperative Purchasing Alliance (NCPA) contract, as a basis for pricing with MCCI for Laserfiche Document Management annual licensing, maintenance and support in the amount of $45,931.90.
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EXPLANATION: The Village's existing contract with MCCI to provide Laserfiche Document Management annual licenses, maintenance and support is set to expire on October 3, 2016. The IT Department is seeking authorization to utilize an existing NCPA contract, as a basis for pricing, for MCCI to provide such services, effective through October 3, 2017 in the amount of $45,931.90.
On May 1, 2013, Region XIV Education Service Center on behalf of itself and other government agencies and made available through the NCPA, awarded NCPA contract #11-04 to MCCI for a term of one year. The contract had provisions allowing annual renewals for an additional four years, if mutually agreed. On March 1, 2016 the contract was renewed through May 31, 2017.
MCCI is the premier Laserfiche authorized reseller within the State of Florida offering a competitive overall cost to support and maintain the Laserfiche Document Management System.
In order to ensure the best pricing, staff found a recently awarded contract with the City of Miami and found the pricing quoted from the NCPA contract to be approximately $2,500 less.
Staff recommends utilizing NCPA contract #11-04, as a basis for pricing, with MCCI for Laserfiche document management annual licensing, maintenance and support in the amount of $45,931.90, through October 3, 2017.
All related contract documents can be found by clicking on the following link:
http://ncpa.us/Vendors/MCCi
BUDGET AMENDMENT REQUIRED: NO
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