...title
ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS WITH MULTIPLE VENDORS FOR THE PURCHASE AND DELIVERY OF FERTILIZERS, HERBICIDES, INSECTICIDES, FUNGICIDES AND OTHER SPECIALTY ITEMS
REQUEST: Authorization to renew existing contracts with multiple vendors for the purchase and delivery of fertilizers, herbicides, insecticides, fungicides and other specialty items in the amount of approximately $145,000 annually.
...body
EXPLANATION: The Public Works Department applies a variety of fertilizers, herbicides, insecticides, fungicides and specialty items throughout the year in order to maintain the health and aesthetics of athletic fields, playgrounds, and other Village properties and common areas.
On September 24, 2015, Council awarded ITB #012-15/ENR to multiple vendors to provide such goods and services. As part of the renewal process, three of the six awarded vendors requested a price increase. (Helena Chemical failed to provide a renewal letter signed by an authorized representative of the firm; therefore, they were removed from the list of awarded vendors). The increases pose a minimal financial impact to the Village as summarized below:
Vendors
Local Status
Total Items with Increases
Net Annual Impact to the Village
Upstart Products
Non-Local
None
None
Site One Landscapes (Formally John Deere Landscapes)
Non-Local
Forty-One (41)
$316.67
Howard Fertilizer
Non-Local
Twenty-Five (25)
$340.66
Red River Specialties
Non-Local
None
None
Univar Environmental
Non-Local
Three (3)
None
Diamond R
Non-Local
None
None
Pursuant to the Special Terms and Conditions of the original bid document, price increases are permitted during the renewal period, upon mutual agreement between the Village and the vendor.
Staff researched and compared pricing from recently awarded Southeast Florida Co-Op and Palm Beach County School District contracts and found the Village's pricing, including the proposed increases, remain competitive
Staff is requesting authoriz...
Click here for full text