File #: 16-0350    Name: AUTHORIZATION TO 1) AWARD A CONTRACT TO PROVIDE COURT MAINTENANCE AT THE TENNIS FACILITY; 2) ENTER INTO INDEPENDENT CONTRACTOR AGREEMENTS WITH TENNIS PROFESSIONALS TO PROVIDE PRIVATE LESSONS, CONDUCT CLINICS, TENNIS SUMMER CAMPS, ETC.; 3) UTILIZE VENDORS
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 9/27/2016 Final action: 9/27/2016
Title: ITEM: AUTHORIZATION TO 1) AWARD A CONTRACT TO PROVIDE COURT MAINTENANCE AT THE TENNIS FACILITY; 2) ENTER INTO INDEPENDENT CONTRACTOR AGREEMENTS WITH TENNIS PROFESSIONALS TO PROVIDE PRIVATE LESSONS, CONDUCT CLINICS, TENNIS SUMMER CAMPS, ETC.; 3) UTILIZE VENDORS FOR THE PURCHASE OF TENNIS PRO SHOP INVENTORY; AND (4) PURCHASE PRO-SHOP INVENTORY FROM CHEATHAM, INC. REQUEST: Authorization to 1) Award a contract to K&B Maintenance Services, LLC, DBA Professional Tennis Court Services, to provide court maintenance at the tennis facility in the amount of $92,327.64 annually; 2) Enter into independent contractor agreements with tennis professionals to provide private lessons, conduct clinics, tennis summer camps, etc.; 3) utilize vendors for the purchase of tennis pro shop inventory; and 4) purchase pro shop inventory from Cheatham, Inc. in the amount of $31,070.11.
Attachments: 1. 1. RFP Opening Checklist and Pricing, 2. 2. Revised Proposal, 3. 3. Notice of Intent - Tennis, 4. 4. Independent Contractor Agreement - Tennis Pros (Sample), 5. 5. Tennis Professionals List, 6. 6. Tennis Vendors List, 7. 7. Hyperlink to Bid Documents
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ITEM: AUTHORIZATION TO 1) AWARD A CONTRACT TO PROVIDE COURT MAINTENANCE AT THE TENNIS FACILITY; 2) ENTER INTO INDEPENDENT CONTRACTOR AGREEMENTS WITH TENNIS PROFESSIONALS TO PROVIDE PRIVATE LESSONS, CONDUCT CLINICS, TENNIS SUMMER CAMPS, ETC.; 3) UTILIZE VENDORS FOR THE PURCHASE OF TENNIS PRO SHOP INVENTORY; AND (4) PURCHASE PRO-SHOP INVENTORY FROM CHEATHAM, INC.

REQUEST: Authorization to 1) Award a contract to K&B Maintenance Services, LLC, DBA Professional Tennis Court Services, to provide court maintenance at the tennis facility in the amount of $92,327.64 annually; 2) Enter into independent contractor agreements with tennis professionals to provide private lessons, conduct clinics, tennis summer camps, etc.; 3) utilize vendors for the purchase of tennis pro shop inventory; and 4) purchase pro shop inventory from Cheatham, Inc. in the amount of $31,070.11.

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EXPLANATION: Effective October 1, 2016, the Village will manage and operate the Wellington Tennis Facility. As part of the transition, staff is seeking authorization to:

1. Award a contract to Professional Tennis Court Services, in the amount of $92,327.64 annually, to provide court maintenance at the Wellington Tennis Facility. On July 31, 2016, RFP# 024-16/DZ was released, seeking qualified firms interested in providing such services. On August 31, 2016, one proposal was received from Professional Tennis Court Services in the amount of $98,327.64. Staff subsequently negotiated with the Professional Tennis Court Services, the lone bidder, and they have agreed to provide tennis court maintenance services for $92,327.64 annually, or $6,000 less than their original bid amount. Professional Tennis Court Services, a Western Communities local vendor, is the current provider of court maintenance at the Wellington Tennis Facility, and has provided superior service to the Village since 2010.

Staff recommends awarding a contract to Professional Tennis Court Services in the amount of $92,32...

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