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ITEM: 1) AUTHORIZATION TO AWARD A CONTRACT FOR ELECTRICAL AND LIGHTING IMPROVEMENTS AT THE STRIBLING WAY AND FAIRLANE FARMS ROAD INTERSECTION; AND 2) APPROVAL OF RESOLUTION NO. R2016-69 AND ASSOCIATED BUDGET AMENDMENT #2016-065 TO SECURE THE FUNDS REQUIRED TO COMPLETE THE PROJECT
A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL AMENDING THE ROAD IMPACT FEE FUND CAPITAL PROJECT BUDGETS FOR FISCAL YEAR 2015-2016 BY TRANSFERRING MONIES FROM THE 120TH AVENUE IMPROVEMENTS PROJECT TO THE FAIRLANE FARMS/STRIBLING WAY INTERSECTION IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE.
REQUEST: 1) Authorization to award a contract to Cerrito Electric for Electrical and Lighting Improvements at Stribling Way and Fairlane Farms Road in the amount of $79,068.95; and 2) Approval of Resolution No. R2016-69 and associated budget amendment #2016-065 in the amount of $50,000 to secure the funds required to complete the project.
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EXPLANATION: This project is part of the approved FY16 Capital Improvement Plan and provides much needed improvements to the Stribling Way and Fairlane Farms Road intersection. The intent of this bid is to enter into a construction contract for the electrical and lighting improvements for the Stribling Way and Fairlane Farms Road roundabout project. The roadway improvements phase of the project is currently under construction and is anticipated to be completed by the end of September. This phase of the project includes the procurement and installation of all necessary components required for a complete lighting system at Stribling Way and Fairlane Farms, as shown on the projects plans (attached).
On August 7, 2016, Wellington released ITB #025-16/DZ on Demandstar seeking qualified bidders to provide such service. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On August 31, 2016, five (5) proposals were received.
|
Vendor |
Bid Amount |
Local Preference Status |
|
Cerrito Electric |
$79,068.95 |
Western Communities |
|
One Call Property Services Inc. |
$91,754.25 |
Not Local |
|
Imperial Electrical Inc. |
$98,447.50 |
Not Local |
|
American Lighting and Signalization, Inc. |
$121,209.00 |
Not Local |
|
LEBS Electric, Inc. |
Non-responsive, Minimum qualifications not met |
Not Local |
Cerrito Electric, a western communities local vendor, submitted the lowest, responsive, responsible bid of $79,068.95, including a $9,595.95 contingency. Staff requests authorization to award a contract to Cerrito Electric for the electrical and lighting improvements for Stribling Way and Fairlane Farms Road, in the amount of $79,068.95.
In addition, staff is recommending approval of a budget amendment (attached #2016-065) in the amount of $50,000 to secure the funds required to complete the project. Funds are available from the 120th Avenue repaving project that came in approximately $300,000 under budget.
All related bid documents can be found by clicking on the following link:
http://www.wellingtonfl.gov/Home/Components/RFP/RFP/261/203
BUDGET AMENDMENT REQUIRED: YES
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project will be available in the Stribling Roundabout Capital Project. A budget amendment for an additional$50,000 is recommended for electrical and lighting. Funds will be transferred from the 120th Avenue repaving project that bid approximately $300,000 below budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: 1) Authorization to award a contract to Cerrito Electric for Electrical and Lighting Improvements at Stribling Way and Fairlane Farms Road in the amount of $79,068.95; and 2) Approval of Resolution No. R2016-69 and associated budget amendment #2016-065 in the amount of $50,000 required to complete the project.