Village of Wellington - File #: 16-0430

• File #: 16-0430
• Name: AUTHORIZATION TO: 1) UTILIZE A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF CISCO UCS BLADE SERVER EQUIPMENT; 2) UTILIZE A NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT, AS A BASIS FOR
• Type: Purchasing/Contract
• Body: Village Council
• Agenda Date: 10/13/2016
• Title: ITEM: AUTHORIZATION TO: 1) UTILIZE A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF CISCO UCS BLADE SERVER EQUIPMENT; 2) UTILIZE A NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF ADDITIONAL BACKUP STORAGE EQUIPMENT; AND 3) DISPOSE OF AN EXISTING DATA STORAGE SERVER REQUEST: Authorization to: 1) utilize NASPO contract 43220000-WSCA-14-ACS with Presidio Networked Solutions, as a basis for pricing, for the purchase of IT Blade Server with switching hardware equipment at a cost of $125,696.09; 2) utilize NJPA contract #100614 with CDW-G, as a basis for pricing to purchase additional backup storage equipment at a cost of $58,294.00; and 3) dispose of an existing data storage server, pursuant to Village disposition policy.

Date	Action By	Action	Result
10/13/2016	Village Council
10/10/2016	Village Council Workshop

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ITEM: AUTHORIZATION TO: 1) UTILIZE A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF CISCO UCS BLADE SERVER EQUIPMENT; 2) UTILIZE A NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT, AS A BASIS FOR PRICING, FOR THE PURCHASE OF ADDITIONAL BACKUP STORAGE EQUIPMENT; AND 3) DISPOSE OF AN EXISTING DATA STORAGE SERVER

REQUEST: Authorization to: 1) utilize NASPO contract 43220000-WSCA-14-ACS with Presidio Networked Solutions, as a basis for pricing, for the purchase of IT Blade Server with switching hardware equipment at a cost of $125,696.09; 2) utilize NJPA contract #100614 with CDW-G, as a basis for pricing to purchase additional backup storage equipment at a cost of $58,294.00; and 3) dispose of an existing data storage server, pursuant to Village disposition policy.

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EXPLANATION: The IT Department is seeking authorization to:

1. Purchase Cisco UCS Blade Server equipment with switching hardware that will increase performance to meet the current needs for physical and virtual server environments. The new equipment will allow for faster, highly scalable, efficient and reliable storage (utilizing new blade server technologies), allowing greater speed with a smaller carbon footprint (less power) and a better return on investment.

This Cisco UCS Blade Server will replace the seven (7) physical DELL servers which house all of the Village's daily working servers, files and data. The physical DELL servers are currently nearing DELL end of life expectancy, and are approaching maximum resource capacity (storage, RAM, CPU). Additionally, the equipment is vastly under rated for its current daily utilization. This purchase will help increase day-to-day usage, speed, scalability and add real-time redundancy backup and recovery.

The NASPO awarded a contract to Presidio Networked Solution, effective through May 31, 2019. The contract includes a percentage discount off the list price of eq...