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ITEM: AUTHORIZATION TO UTILIZE AN EXISTING CONTRACT FOR THE FOREST HILL BOULEVARD CONFLICT STRUCTURE PROJECT
REQUEST: Authorization to utilize a previously awarded contract for the Forest Hill Boulevard conflict structure project with D.S. Eakins Construction Corporation at a cost not to exceed $85,000.00.
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EXPLANATION: A sink hole developed in the raised median on Forest Hill Boulevard near Royal Fern Drive. After further investigation, it was determined that the directional drill operation for the installation of the reuse water line had drilled through the concrete storm sewer pipe. This reuse water main project was completed several years ago. Upon discovery of the sink hole, the Public Works Department filled the sink hole with sand to “safe up” the roadway temporarily. The Engineering Department designed a conflict structure for the repair of the pipe and researched different project delivery options to complete the construction.
On July 14, 2015, Council approved an annual contract with multiple vendors to provide various services including the installation of drainage pipe and structures. The initial term of the contract is for three (3) years expiring on July 14, 2018. D.S. Eakins Construction Corporation was one of the awarded vendors. Staff has determined that this contract is the best option for the completion of the required repair and construction.
Staff is seeking authorization to utilize D.S. Eakins Construction Corporation, the lowest priced awarded vendor, under their existing approved contract for the Forest Hill Boulevard conflict structure project at a cost of $69,170.75. The scope of work includes all labor, project site dewatering, equipment and operators, as well as maintenance of traffic (MOT), construction/ materials testing, precast structure, median repairs and the roadway repairs (base rock, asphalt mill & overlay and striping). D.S. Eakins Construction Corporation contract includes labor, project site dewatering, and equipment/operators. Due to the possibility of unforeseen conditions, the Engineering Department recommends a contingency of approximately 20% ($15,826.25). The total project cost for the Forest Bill Boulevard conflict structure project including contingency is estimated not to exceed $85,000.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in Surface Water Management and Utility Capital Projects.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to utilize a previously awarded contract for the Forest Hill Boulevard conflict structure project with D.S. Eakins Construction Corporation at a cost not to exceed $85,000.00.