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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR MULCH, PINE STRAW AND GROUND PREPARATION MATERIAL
REQUEST: Authorization to renew existing contracts with a primary and secondary vendor for mulch, pine straw and ground preparation in the amount of approximately $88,000.00 annually.
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EXPLANATION: The Public Works Department utilizes various types of mulch, pine straw and ground preparation materials to maintain facilities throughout the Village.
On June 25, 2013, Council awarded Bid #016-13/ENR to a primary and secondary vendor to provide mulch, pine straw and ground preparation materials Village-wide. Staff is requesting authorization to exercise the last renewal option with Odum’s Sod, a Western Communities local vendor, and Amerigrow Recycling, a Palm Beach County local vendor, to provide mulch, pine straw and ground preparation materials Village-wide through June 25, 2018 with no price increases (See Exhibit A).
The secondary vendor will be utilized only in the event that the primary vendor cannot provide the required materials. Staff researched the School District of Palm Bach County and Southeast Florida Co-op contracts and found the material awarded as part of those bids did not meet the Village’s requirements or needs.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2017 Public Works operating budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew existing contracts with a primary and secondary vendor for mulch, pine straw and ground preparation in the amount of approximately $88,000.00 annually.