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ITEM: AUTHORIZATION TO RENEW EXISTING CONTRACTS FOR THE PURCHASE AND DELIVERY OF FILL MATERIALS
REQUEST: Authorization to renew existing contracts with a primary and secondary vendor for the purchase and delivery of fill materials in the amount of approximately $43,000 annually.
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EXPLANATION: The Public Works Department utilizes a variety of fill materials to maintain park facilities Village-wide.
On June 25, 2013, Council awarded Bid #019-13/ENR to a primary and secondary vendor to provide such material Village-wide, on an as-needed basis. Staff is requesting authorization to exercise the last renewal option with Florida Superior Sand, a Palm Beach County local vendor, and Allied Trucking of PB, LLC, a non-local vendor, to provide fill materials Village-wide through June 25, 2018 with no price increases (See Exhibit A).
The secondary vendor will be utilized only in the event that the primary vendor cannot provide the required materials. Staff researched two Southeast Florida Co-op contracts and found the material awarded as part of those bids did not meet the Village’s requirements or needs.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the FY 2017 operating budget to cover these expenditures.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to renew existing contracts with a primary and secondary vendor for the purchase and delivery of fill materials in the amount of approximately $43,000 annually.