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ITEM: AUTHORIZATION TO UTILIZE EXISTING CONTRACTS FOR THE 12TH FAIRWAY AND PINEWOOD EAST DRAINAGE SYSTEM PROJECTS
REQUEST: Authorization to utilize previously awarded contracts for two drainage system projects, not to exceed $202,000.
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EXPLANATION: The Public Works Department is seeking authorization to utilize annual contracts approved by Council in 2014 and 2015 respectively, for two drainage system projects that exceed $25,000 in cost. The terms of the annual contracts are specified in each section below for the respective projects. The projects include tree removal and drainage infrastructure repairs. Each of the awarded contracts, including vendors, project descriptions and estimated costs, are summarized below:
1. The 12th Fairway residences, along the storm water retention lakes, have planted trees in the drainage easement that have compromised the outfall drainage pipes to these lakes. A large storm event, could cause a backup of the storm water, affecting existing homes along the lake, and if not repaired, may also cause flooding for the "upstream" residences in the neighborhood. Currently, the Village cannot use the existing easement area to get to these problem trees; therefore the plan is to remove the tree clusters from a barge placed at the lake side, remove/grind the stumps and sod the disturbed areas.
On January 13, 2015, Council approved a contract, for canal bank and land clearing, to multiple vendors. The initial term of the contract is for three (3) years, expiring on January 13, 2018. Staff is seeking authorization to utilize Arbor Tree & Land, Inc., under the existing contract for the above referenced project, at an estimated cost of $47,532.50, plus a 15% owner's contingency of $7,129.88. The total cost of the project, including contingency, is $54,662.38.
If required, other repairs may follow, including repair of the outfall pipes, the installation of new headwalls (estimated $12,020.00), root removal from...
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