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ITEM: AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE OF INFORMATION TECHNOLOGY SYSTEMS EQUIPMENT
REQUEST: Authorization to utilize: 1) U.S. Communities contract #440000664; 2) National Joint Powers Alliance (NJPA) contract #100614-CDW; 3) National Intergovernmental Purchasing Alliance (NIPA) contract #130733; and 4) State of Florida, Department of Management Services (DMS) contract #43211500-WSCA-15-ACS, for the purchase of Information Technology systems equipment, as necessary, during FY 2017, in the amount not to exceed $121,000 (annual budgeted amount).
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EXPLANATION: The Information Technology (IT) Department is seeking authorization to utilize multiple contracts (U.S. Communities, NJPA, National IPA and State of Florida, DMS) for the purchase of IT systems equipment, including PC's, laptops, tablets and monitors, as budgeted, throughout the fiscal year. Depending on the need, some of the individual purchases of IT equipment, during the fiscal year, will exceed $25,000, and therefore Council approval is required. Staff is seeking authorization to utilize these contracts, for such purchases, in the amount not to exceed $121,000 (annual budgeted amount).
1. U.S. Communities contract #440000664 was awarded to Insight Public Sector, Inc., by the County of Fairfax, Virginia, for three (3) years effective through April 30, 2019 with four (4) one-year renewal options, if exercised.
2. NJPA contract #100614-CDW was awarded to CDW-G effective through November 18, 2018. The contract provides a percentage discount up to 11% off CDW-G's advertised catalog pricing.
3. National IPA contract #130733 was awarded to CDW-G by the City of Tucson, AZ as the lead public agency, effective through August 15, 2017 with a one (1) year renewal option, if exercised, through August 17, 2018.
4. State of Florida contract #43211500-WSCA-15-ACS is an Alternate Contract Source with the State of Minnesota, which was competitively solicited and award...
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