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ITEM: RATIFICATION OF EXPENDITURES FOR PUMP REPAIRS AND RECONDITIONING
REQUEST: Ratification of expenditures for pump repairs and reconditioning, with FPI Pumps, Inc., in the amount of $28,838.
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EXPLANATION: On February 15, 2017, the Public Works department requested a purchase order in the amount of $24,798, to remove and rebuild two of the three pumps at Pump Station 2. The initial scope of work included, installation of new seals, rebuilding thrust bearings, balancing the impeller, sand blasting, painting with epoxy coating and reinstalling the pumps. Once the pumps were taken apart, it was discovered that additional repairs were required. The additional work included installing a schedule 80 steel shaft enclosure tube, with the shaft bearings, and the diffuser bearing, totaling an additional $4,040, for a new project grand total of $28,838.
Pursuant to the Village's Purchasing Manual, the Public Works department solicited multiple quotes from various vendors for the initial work of the project, at a cost of $24,798. However, due to unforeseen conditions, additional repairs in the amount of $4,040 were required. The total expenditures for the project now exceeds $25,000, and requires Council approval. In an effort not to delay the project, the additional $4,040 in repairs were performed.
Staff is now seeking ratification of expenditures for pump repairs and reconditioning at Pump Station 2, with FPI Pumps, Inc., in the amount of $28,838, which includes the initial $24,798 plus the additional $4,040, in unforeseen conditions.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated in the Surface Water Operating Budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Ratification of expenditures for pump repairs and reconditioning at Pump Station 2, with FPI Pumps, Inc., in the amount of $28,838. ...
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