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ITEM: AUTHORIZATION TO NEGOTIATE ANNUAL CONTRACTS FOR: 1) CIVIL ENGINEERING; 2) TRAFFIC ENGINEERING; 3) WASTEWATER PROCESS AND RECLAIMED WATER ENGINEERING; 4) ELECTRICAL, INSTRUMENTAL, AND CONTROL ENGINEERING; AND 5) HYDROGEOLOGICAL ENGINEERING, AND RELATED CONSULTING SERVICES
REQUEST: Authorization to negotiate contracts with multiple firms for: 1) Civil Engineering; 2) Traffic Engineering; 3) Wastewater Process and Reclaimed Water Engineering; 4) Electrical, Instrumental, and Control Engineering; and 5) Hydrogeological Engineering, and related consulting services.
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EXPLANATION: On January 29, 2017, pursuant to the Consultant’s Competitive Negotiation Act (CCNA), the Village released RFQ# 004-17/DZ, seeking qualifications from firms interested in providing engineering services to the Village. The selection committee independently evaluated, scored and ranked proposals from ten (10) civil engineering firms, four (4) traffic engineering firms, four (4) wastewater process and reclaimed water engineering firms, three (3) electrical engineering firms, and one (1) hydrogeological engineering firm. On April 17, 2017, the selection committee short listed the following firms to provide presentations and conduct interviews:
Civil Engineering:
1. Engenuity Group, Inc.
2. Simmons and White, Inc.
3. Chen Moore Associates
Traffic Engineering:
1. Pinder Troutman Consulting, Inc.
2. Simmons and White, Inc.
3. R.J. Behar & Company, Inc.
Wastewater Process and reclaimed Water Engineering:
1. Hazen & Sawyer, P.C.
2. Holtz Consulting, Engineers, Inc.
3. Craig A. Smith & Associates
Electrical, Instrumentation, and Control Engineering:
1. Hillers Electrical Engineering
2. TEAMWORKnet, Inc.
3. LIMCO Engineering, Inc.
On May 24, 2017, the selection committee heard presentations and conducted interviews from team members from each of the short listed firms and independently scored and ranked each firm. Based on the results of the scoring, the selection committee recommends entering into contract negotiations by establishing rate schedules with the following firms:
Civil Engineering
|
Firm Name |
Local Preference |
|
1. Engenuity Group, Inc |
Palm Beach County |
|
2. Simmons and White, Inc. |
Palm Beach County |
|
3. Chen Moore & Associates |
Not Local |
Traffic Engineering
|
Firm NameLocal Preference |
|
|
1. Pinder Troutman Consulting, Inc. |
Palm Beach County |
|
2. Simmons and White, Inc. |
Palm Beach County |
Wastewater Process and Reclaimed Water Engineering
|
Firm NameLocal Preference |
|
|
1. Hazen Sawyer, P.C. |
Not Local |
Electrical, Instrumentation, and Control Engineering
|
Firm NameLocal Preference |
|
|
1. Hillers Electrical Engineering, Inc. |
Palm Beach County |
Hydrogeological Engineering
|
Firm NameLocal Preference |
|
|
1. JLA Geosicences |
Palm Beach County |
The term for any negotiated contract is three (3) years with the option to renew for two (2) additional one (1) year terms. All professional consulting work will be on an as need basis and will be assigned by executing a work authorization with an awarded firm. Execution of professional consulting agreements only establishes the terms, conditions, and hourly rates for the service.
Staff is seeking authorization to negotiate contracts with multiple firms for: 1) Civil Engineering; 2) Traffic Engineering; 3) Wastewater Process and Reclaimed Water Engineering; 4) Electrical Instrumental, and Control Engineering; and 5) Hydrogeological Engineering, and related consulting services.
Contracts that are successfully negotiated will be presented to the Village Council for award and execution at an upcoming Council meeting.
All related bid documents may be found by visiting our website at:
<http://wellingtonfl.gov/Home/Components/RFP/RFP/281/203>
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY:
FISCAL IMPACT: No fiscal impact until a contract is successfully negotiated and a work authorization is executed.
WELLINGTON FUNDAMENTAL: N/A
RECOMMENDATION: Authorization to negotiate contracts with multiple firms for: 1) Civil Engineering; 2) Traffic Engineering; 3) Wastewater Process and Reclaimed Water Engineering; 4) Electrical Instrumental, and Control Engineering; and 5) Hydrogeological Engineering, and related consulting services.