File #: 17-1020    Name: AUTHORIZATION TO AWARD MULTIPLE CONTRACTS FOR THE SUPPLY AND DELIVERY OF ROAD BASE
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 6/27/2017 Final action:
Title: ITEM: AUTHORIZATION TO AWARD MULTIPLE CONTRACTS FOR THE SUPPLY AND DELIVERY OF ROAD BASE REQUEST: Authorization to award a primary and secondary contract, to Palm Beach Aggregates, LLC and Austin Tupler Trucking, Inc., respectively, for the supply and delivery of road base and drain rock in the amount of approximately $130,000.00 annually.
Attachments: 1. 1. Bid Document, 2. 2. Bid Tabulation, 3. 3. Notice of Intent, 4. 4. Palm Beach Aggregates, LLC, 5. 5. Austin Tupler Trucking, Inc.

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ITEM:  AUTHORIZATION TO AWARD MULTIPLE CONTRACTS FOR THE SUPPLY AND DELIVERY OF ROAD BASE

 

REQUEST:  Authorization to award a primary and secondary contract, to Palm Beach Aggregates, LLC and Austin Tupler Trucking, Inc., respectively, for the supply and delivery of road base and drain rock in the amount of approximately $130,000.00 annually.

 

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EXPLANATION:  The Public Works Department utilizes a contract for the purchase and delivery of shell rock to provide maintenance and repairs to over 30 miles of unpaved roadways throughout the Village, including the equestrian preserve areas.

 

On May 15, 2017, the Village released ITB #010-17/ENR for the Supply and Delivery of Road Base, seeking qualified vendors to provide these services.  On June 6, 2017, the Village received two (2) proposals meeting the required specifications.  The Public Works Department is requesting authorization to award a contract to a primary and secondary vendor as listed below:

 

 

                                              Primary Awardee

 Secondary Awardee

 Description

Palm Beach Aggregates, LLC (Western Community Local Vendor) Price Per Ton

Austin Tupler Trucking, Inc.  (Non-Local Vendor) Price Per Ton

1 - Supply & Delivery of Road Base

 $10.25

 $16.75

2 - Pick up Road Base with Village Vehicle

 $8.50

 $9.50

3 - Supply & Delivery of #57 Rock

                                               $21.25

 $26.50

4 - Pick up #57 Rock with Village Vehicle

 $18.50

 $19.50

5 - Supply & Delivery of RCA #57 or Equal Product

 No Bid

 No Bid

6 - Pick up RCA #57 or Equal Product with Village Vehicle

 No Bid

 No Bid

 

The secondary vendor will be utilized only in the event the primary vendor is not available to provide the required services.

 

BUDGET AMENDMENT REQUIRED:                     NO  

 

PUBLIC HEARING:                     NO                       QUASI-JUDICIAL:                      

 

FIRST READING:                                            SECOND READING:                      

 

LEGAL SUFFICIENCY:                     YES 

 

FISCAL IMPACT:                     Funds are allocated in the FY 2017 Shellrock Program major maintenance project budget to cover these expenditures.

 

WELLINGTON FUNDAMENTAL:                     Protecting our Investment

 

RECOMMENDATION:                     Authorization to award a primary and secondary contract, to Palm Beach Aggregates, LLC and Austin Tupler Trucking, Inc. respectively, for the supply and delivery of road base and drain rock in the amount of approximately $130,000.00 annually.