File #: 17-1249    Name: 1) AUTHORIZATION TO AWARD A CONTRACT FOR THE DRAINAGE IMPROVEMENTS FOR FOREST HILL BOULEVARD; AND 2) APPROVAL OF RESOLUTION NO. R2017-34 AMENDING THE BUDGET FOR THIS PROJECT; AND PROVIDING AN EFFECTIVE DATE.
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 8/8/2017 Final action:
Title: ITEM: 1) AUTHORIZATION TO AWARD A CONTRACT FOR THE DRAINAGE IMPROVEMENTS FOR FOREST HILL BOULEVARD; AND 2) APPROVAL OF RESOLUTION NO. R2017-34 AMENDING THE BUDGET FOR THIS PROJECT; AND PROVIDING AN EFFECTIVE DATE. REQUEST: Authorization to award a contract to D.S. Eakins Construction Corp. for the drainage improvements for Forest Hill Boulevard in the amount of $241,941.83, and approval of Resolution No. R2017-34 and associated budget amendment 2017-046 in the amount of $242,000.
Attachments: 1. 1. Bid Tabulation, 2. 2. Notice of Intent, 3. 3. FHB Bid Package, 4. 4. FHB Bid Plans, 5. 5. D.S. Eakins Construction Corp. submittal, 6. 6. Resolution R2017-34

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ITEM:  1) AUTHORIZATION TO AWARD A CONTRACT FOR THE DRAINAGE IMPROVEMENTS FOR FOREST HILL BOULEVARD; AND 2) APPROVAL OF RESOLUTION NO. R2017-34 AMENDING THE BUDGET FOR THIS PROJECT; AND PROVIDING AN EFFECTIVE DATE. 

 

REQUEST:  Authorization to award a contract to D.S. Eakins Construction Corp. for the drainage improvements for Forest Hill Boulevard in the amount of $241,941.83, and approval of Resolution No. R2017-34 and associated budget amendment 2017-046 in the amount of $242,000. 

 

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EXPLANATION:  This project is located on Forest Hill Boulevard near Ken Adams Way and will improve the drainage of the roadway by adding a positive outfall to the storm water system.  The project generally includes the construction of 2 drainage structures, 319 LF of 18” concrete drainage pipe, approximately 420 LF of milling and resurfacing of a 3-lane roadway, concrete curb and gutter, pavement markings, signage, grading and sodding.

 

On May 21, 2017, Wellington released ITB #011-17/DZ on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington’s website. On June 21, 2017, five (5) proposals were received.

 

Vendor

Amount

Local Vendor Status

D.S. Eakins Construction Corp.

$241,941.83

Palm Beach County

Johnson Davis, Inc.

$273,965.25

Palm Beach County

Hinterland Group, Inc.

$302,043.50

Palm Beach County

AP Engineering, Inc.

$307,398.33

Not Local

Pac Comm, Inc.

$639,107.50

Not Local

 

Staff recommends authorization to award a contract to D.S. Eakins Construction Corp., the lowest responsive, responsible bidder, for the drainage improvements on Forest Hill Boulevard near Ken Adams Way in the amount of $241,941.83.

 

Staff also recommends approval of a budget amendment (attached as Resolution No. R2017-34) in the amount of $242,000 to provide the necessary funding for this project.

 

BUDGET AMENDMENT REQUIRED:                     YES

 

PUBLIC HEARING:                     NO                       QUASI-JUDICIAL:                      

 

FIRST READING:                                            SECOND READING:                      

 

LEGAL SUFFICIENCY:                     YES

 

FISCAL IMPACT:                     A capital project amendment to transfer $242,000 from the South Shore Boulevard Phase III budget to the Forest Hill Boulevard project is attached for no net budget impact.

 

WELLINGTON FUNDAMENTAL:                     Responsive Government

 

RECOMMENDATION:                     Authorization to award a contract to D.S. Eakins Construction Corp. for the drainage improvements for Forest Hill Boulevard in the amount of $241,941.83, and approval of Resolution No. R2017-34 and associated budget amendment 2017-046 in the amount of $242,000.