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ITEM: RESOLUTION NO. R2017-52 (WELLINGTON SENIORS CLUB AGREEMENT)
A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL APPROVING A CONTRACT FOR SENIOR CITIZENS SERVICES BETWEEN WELLINGTON AND THE WELLINGTON SENIORS CLUB, INC.; AND PROVIDING AN EFFECTIVE DATE.
REQUEST: Approval of the Annual Agreement between Wellington and the Wellington Seniors Club, Inc. for FY2017/2018.
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EXPLANATION: Wellington has maintained an agreement with the Wellington Seniors Club, Inc. (WSC) for the past fourteen (14) years, providing senior citizen services within Wellington. During this period, WSC’s membership has grown to over 700 members. In exchange for providing both meeting space and funding assistance, the WSC provides monthly meetings, newsletters, social/recreational programming and special events for Wellington seniors.
Correspondence dated March 13, 2017 (copy attached) was received from Mr. Jerry Springer, Sr., President of the WSC, requesting that Council consider their budget request for 2017/2018. This funding was approved by Council as part of the FY2018 budget.
The Agreement provides for:
• A one year term from October 1, 2017 through September 30, 2018.
• Lump sum payment of $51,500.00 to the Wellington Seniors Club.
• Meeting space at the Wellington Community Center and/or such other facility as the Village is able to provide.
• Required quarterly financial reports to Wellington.
• Monthly programs including bridge, duplicate bridge, canasta, mahjongg, computer club and quilting.
Funds are to be utilized for:
• Monthly membership luncheon meetings - $28,500
• “Steppin Out” and “Out to Lunch Bunch” - $16,750
• Spring Fling - $4,500
• 25th Anniversary Gala - TBD
• Volunteer Appreciation Luncheon - $1,200
• Publication and Mailing of Club Newsletter (The Golden Banner) - $5,900
• Commercial General Liability Insurance (Allstate Property and Casualty, Travelers Insurance Company, CPA professional and legal fees) - $5,300
Pursuant to the Village’s Purchasing Manual, this contract is exempt from competition, however, since expenditures exceed $25,000, Council approval is required.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funding in the amount of $51,500 is budgeted for FY2017/2018 in Community Programming.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Approval of the Annual Agreement between Wellington and the Wellington Seniors Club, Inc. for FY 2017/2018.