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ITEM: AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE PURCHASE AND DELIVERY OF BROADCASTING/CONTROL ROOM EQUIPMENT; AND 2) UTILIZE AN EXISTING PALM BEACH COUNTY CONTRACT AS A BASIS FOR PRICING FOR THE INSTALLATION OF THE EQUIPMENT
REQUEST: Authorization to: 1) Award a contract for the purchase and delivery of broadcasting/control room equipment to VSA, Inc., in the amount of $89,441.16; and 2) Utilize an existing Palm Beach County contract, as a basis for pricing, with Professional Video Repair, Inc., for the installation of the equipment in the amount of $26,733.00.
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EXPLANATION: The Communications Department is seeking authorization for the purchase and installation of broadcasting equipment to be installed at the Wellington Community Center. The purchase and installation of such equipment will provide recording and live broadcasting capability directly from the Grand Ballroom, located on the second floor of the Community Center.
Staff is seeking authorization to:
1) Award a contract for the purchase and delivery of broadcasting/control room equipment to VSA, Inc. in the amount of $89,441.16
On October 30, 2017, Wellington released ITB 019-17/DZ on Demandstar seeking qualified bidders for the purchase and delivery of broadcasting/control room equipment. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On November 22, 2017, the Village received a total of six (6) proposals. Two (2) of the proposers failed to provide pricing on all of the required equipment and, therefore, were not considered for contract award. Below is a summary of the four (4) properly completed proposals:
Amount
Local Vendor Status
VSA, Inc.
$89,441.16
Not Local
Pro Sound, Inc.
$93,022.40
Not Local
Encore Broadcasting Solutions
$98,829.20
Not Local
H&M Export and Investment, LLC
$107,978.77
Western Communities
Staff recommends authorization to award a contract to VSA, Inc., the lowest responsive, responsible bidder, for...
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