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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES TO WELLINGTON CANALS AND LAKES
REQUEST: Authorization to award a contract to Clarke Aquatic Services, Inc. to provide aquatic vegetation control services to Wellington canals and lakes, at an annual cost of $440,006.00.
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EXPLANATION: The Public Works Department currently contracts with Clarke Aquatic Services, Inc., to provide aquatic weed control for canals and lakes throughout the Village of Wellington. The contract is effective through March 11, 2018.
On December 17, 2017, Wellington released ITB #023-17/DZ on Demandstar, seeking qualified firms to provide such services. The solicitation was also advertised in the Palm Beach Post and posted on Wellington's website. On January 24, 2018, four (4) proposals were received.
Vendor
Amount
Local Vendor Status
Clarke Aquatic Services, Inc.
$440,006.00
Not Local
Aquatic Vegetation Control, Inc.
$598,000.00
Palm Beach County
Solitude Lake Management, LLC
Non-responsive
Not Local
DeAngelo Brothers, LLC
Non-responsive
Not Local
Clarke Aquatic Services, Inc. submitted the lowest, responsive, responsible bid of $440,006.00. Two of the bidders did not meet the required minimum qualification of 10 years in business, and were therefore deemed non-responsive. Wellington paid $440,598.08 for these services last fiscal year.
Staff recommends authorization to award a contract to Clarke Aquatic Services, Inc., the lowest responsive, responsible bidder, for aquatic vegetation control services in the amount of $440,006.00. The initial term of the contract is for three (3) years with two (2) additional one (1) year renewal options.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are available in the operating budgets of Surface Water Management and Preserve Maintenance to cover the cost of this contract.
WEL...
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