File #: 18-2050    Name: AUTHORIZATION TO: 1) AWARD MULTIPLE CONTRACTS FOR DISASTER DEBRIS MANAGEMENT AND SUPPORT SERVICES; 2) AWARD A PRIMARY CONTRACT FOR DISASTER DEBRIS RECOVERY SERVICES; AND 3) UTILIZE CONTRACTS AWARDED BY SOLID WASTE AUTHORITY OF PALM BEACH COUNTY IF CONTRA
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 5/22/2018 Final action:
Title: ITEM: AUTHORIZATION TO: 1) AWARD MULTIPLE CONTRACTS FOR DISASTER DEBRIS MANAGEMENT AND SUPPORT SERVICES; 2) AWARD A PRIMARY CONTRACT FOR DISASTER DEBRIS RECOVERY SERVICES; AND 3) UTILIZE CONTRACTS AWARDED BY SOLID WASTE AUTHORITY OF PALM BEACH COUNTY IF CONTRACTED DISASTER RECOVERY SERVICES VENDORS ARE NON-RESPONSIVE REQUEST: Authorization to: 1) Award a contract to Thompson Consulting, LLC, as a primary vendor, and to Witt O'Brien, LLC, and Rostan Solutions, LLC, as secondary vendors, to provide the Village with disaster debris management and support services; 2) Award a primary contract to Tag Grinding, Services, Inc., to provide disaster debris recovery services in the event of an emergency; and 3) Utilize contracts awarded by Solid Waste Authority of Palm Beach County, if contracted disaster recovery services vendors are non-responsive.
Attachments: 1. 1. RFP - 012-18-ED- Debris Management and Support Services, 2. 2. Thompson Proposal, 3. 3. Witt O'Brien Proposal, 4. 4. Rostan Proposal, 5. 5. Debris Score sheet Master Final, 6. 6. Notice of intent, 7. 7. Bergeron-Emergency-Services-Inc-Fee Schedule, 8. 8. Ceres-Environmental-Services-Inc-Fee Schedule, 9. 9. CrowderGulf-Joint-Venture-Inc-Fee Schedule, 10. 10. Phillips-and-Jordan-Inc-Fee Schedule
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ITEM: AUTHORIZATION TO: 1) AWARD MULTIPLE CONTRACTS FOR DISASTER DEBRIS MANAGEMENT AND SUPPORT SERVICES; 2) AWARD A PRIMARY CONTRACT FOR DISASTER DEBRIS RECOVERY SERVICES; AND 3) UTILIZE CONTRACTS AWARDED BY SOLID WASTE AUTHORITY OF PALM BEACH COUNTY IF CONTRACTED DISASTER RECOVERY SERVICES VENDORS ARE NON-RESPONSIVE

REQUEST: Authorization to: 1) Award a contract to Thompson Consulting, LLC, as a primary vendor, and to Witt O'Brien, LLC, and Rostan Solutions, LLC, as secondary vendors, to provide the Village with disaster debris management and support services; 2) Award a primary contract to Tag Grinding, Services, Inc., to provide disaster debris recovery services in the event of an emergency; and 3) Utilize contracts awarded by Solid Waste Authority of Palm Beach County, if contracted disaster recovery services vendors are non-responsive.

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EXPLANATION: In preparation for hurricane season staff is seeking authorization to:

1. Award a primary contract to Thompson Consulting, LLC, and secondary contracts to Witt O'Brien, LLC, and Rostan Solutions, LLC, to provide the Village with disaster debris management and support services. On March 12, 2018, the Village released RFP#012-18/ED, seeking qualified firms to provide such services. On April 26, 2017, the selection committee independently scored and ranked all responsive proposals as follow:

Ranking
Vendor|1010|Thompson Consulting, LLC|1010|Witt O' Brien, LLC|1010|Rostan Solutions, LLC|1010|Disaster Programs and Operations

The selection committee recommended awarding a primary contract to Thompson Consulting, LLC, the highest ranked proposer, and secondary contracts to Witt O'Brien, LLC, and Rostan Solutions, LLC. Services include but are not limited to electronic debris monitoring, and assistance with the Federal Emergency Management Agency's (FEMA) Public Assistance (PA) program, as well as other post-disaster grant programs.

The awarded unit price contracts will be stand-by contr...

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