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ITEM: AUTHORIZATION TO AWARD A CONTRACT FOR THE WELLINGTON REGIONAL HOSPITAL WATER SERVICE MODIFICATIONS
REQUEST: Authorization to award a contract to B & B Underground Construction, Inc. for the Wellington Regional Hospital Water Service Modifications in the amount of $64,069.00.
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EXPLANATION: The Utility’s largest customer is Wellington Regional Hospital. The hospital is served by a single above ground 6” meter that was installed over 10 years ago. The meter has reached the end of its service life and needs to be replaced. The existing above ground piping configuration does not permit replacement of the meter without shutting down the water service to the hospital. In order to change the meter without shutting down the hospital, now and in the future, staff is proposing to make a new connection to the water distribution system and construct a new meter assembly including required backflow preventer. The existing above ground piping will remain in place and serve as a permanent online bypass. The existing meter will be removed and straight pipe installed in its place. Connections to the existing distribution system require the installation of two wet taps and one inserta valve to eliminate service disruption
The Village has met with representatives from the hospital regarding the project. The project will be coordinated such that disruption to hospital operations relative to ingress/egress and parking will be minimal.
On July 29, 2018, Wellington released ITB #022-18/MM on Demandstar, seeking qualified firms to provide such services. The solicitation was also advertised in the Palm Beach Post and posted on Wellington’s website. On August 29, 2018, five (5) proposals were received.
|
Vendor |
Amount |
Local Vendor Status |
|
B & B Underground Construction, Inc. |
$64,069.00 |
Palm Beach County |
|
Johnson-Davis, Inc. |
$78,500.00 |
Palm Beach County |
|
MJC Land Development, LLC. |
$95,350.00 |
Western Communities |
|
Foster Marine Contractors, Inc. |
$126,800.00 |
Western Communities |
|
Florida Design Drilling Corp. |
$144,444.00 |
Western Communities |
Kimley Horn and Associates is the engineer of record and provided an engineer’s estimate of $65,000. Prior to bidding, staff validated the estimate of cost using a recent pipeline contract from the Town of Jupiter. The low and second low bidders are qualified firms and have previously completed Village projects on schedule and on budget. Staff is unable to determine why the spread is so high between the low and high bidder as the bid form was established with a single lump sum amount.
Staff is recommending award of contract to B & B Underground Construction, Inc., the lowest responsive, responsible bidder for the Wellington Regional Hospital Water Service Modifications in the amount of $64,069.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Water Distribution Systems Hydraulic Project 401-7050-536.65-07 Project 201710.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to B & B Underground Construction, Inc. for the Wellington Regional Hospital Water Service Modifications in the amount of $64,069.00.