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ITEM: AUTHORIZATION TO UTILIZE EXISTING CONTRACTS FOR VARIOUS 2019 PUBLIC WORKS PROJECTS
REQUEST: Authorization to utilize previously awarded and competitively bid Village contracts and Palm Beach County contracts, for 2019 Public Works projects with an approximate total of $3,035,000.
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EXPLANATION: The Public Works Department is seeking authorization to utilize previously awardee annual contracts for FY 2019 projects exceeding $25,000 in cost.
The projects include: 1) roadway milling and resurfacing, pathway resurfacing and sealcoating, and guardrail installation; 2) swale maintenance, drainage infrastructure, inspection, cleaning and repairs; and 3) sidewalk/pathway maintenance. Each of the awarded contracts, including terms, project descriptions and estimated costs, are summarized below:
1) Roadway milling and resurfacing, pathway resurfacing and sealcoating, and guardrail installation:
a. Annual Asphalt Milling, Resurfacing and Sealcoating - ITB 009-15/DZ Expires August 11, 2019
b. Roadway Striping and Pavement Marking Services - ITB 006-17/ENR Expires May 9, 2020
c. Guardrail Repair and Install Services - PBC Contract # 2017052 Expires March 13, 2019
|
Project Description - Paving, milling and striping |
Estimated Cost |
|
Lake Worth Road - milling, paving and signal loops |
$761,000 |
|
Lake Worth Road - striping |
$65,000 |
|
Isles View Drive - milling and paving |
$43,000 |
|
Barefoot Lakes Drive - milling and paving |
$25,000 |
|
Greenview Shores I - milling, paving and signal loops |
$150,000 |
|
Greenview Shores II - milling and patching |
$16,000 |
|
Greenview Shores II - striping |
$42,000 |
|
Sugar Pond Manor - milling and paving |
$243,000 |
|
Greenview Shores - Pathway |
$130,000 |
|
Guardrail Replacement |
$100,000 |
|
Estimated Total |
$1,575,000 |
2) Canal clearing, swale reconstruction, installation of drainage pipe/structures and sod:
a. Annual Contract for Sod - ITB 008-16/ENR Expires April 26, 2019
b. Annual Public Works Contract (canal clearing and swale reconstruction) - ITB 007-15/DZ Expires July 14, 2019
c. Public Works Annual Drainage Infrastructure, Inspection, Cleaning and Repair Contract - ITB 003-15/DZ Expires 3/24/2019
|
Project Description |
Estimated Cost |
|
Swale Maintenance - Inlets Village wide |
$160,000 |
|
Sugar Pond Manor - Swale Repair and reconstruction |
$340,000 |
|
Canal Cleaning and Conveyance - C4, C23B, C-7, C29 |
$60,000 |
|
Eastwood Development - Clean, inspect, repair, line drainage pipes |
$650,000 |
|
Estimated Total |
$1,210,000 |
3) Sidewalk repairs, removal and replacement:
a. Annual Pathway & Minor Construction - PBC Contract 2017055 Expires January
23, 2019
|
Project Description |
Estimated Cost |
|
Lake Worth Road - concrete sidewalk - remove & replace |
$30,000 |
|
Sugar Pond Manor I - concrete sidewalk - remove & replace |
$40,000 |
|
Sugar Pond Manor II - concrete sidewalk - remove & replace |
$20,000 |
|
Sugar Pond Manor III concrete sidewalk - remove & replace |
$20,000 |
|
Eastwood Development - concrete sidewalk - remove & replace |
$30,000 |
|
Major through fares - concrete sidewalk - remove & replace |
$30,000 |
|
Misc. as needed - resident calls - meter boxes, remove, replace |
$10,000 |
|
Wiltshire Village - replace asphalt pathway with concrete sidewalk |
$23,000 |
|
Lakeside Shores - concrete sidewalk - remove & replace |
$30,000 |
|
Montauk Circle - concrete sidewalk - remove & replace |
$17,000 |
|
Estimated Total |
$250,000 |
Estimates are based on existing contract pricing. Although these contracts are not set to expire at this time, many of the individual projects exceed $25,000, and require prior Council approval.
Staff is seeking authorization to utilize the existing annual contracts summarized above for various 2019 Public Works projects that exceed $25,000. The total of all projects combined is approximately $3,035,000.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds allocated in the 2019 Roads and Surface Water Divisions Operating Budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to utilize various previously awarded Village contracts and multiple Palm Beach County competitively awarded contracts, for 2019 Public Works projects, in the total amount of approximately $3,035,000.