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ITEM: AUTHORIZATION TO CONTINUE UTILIZING AN EXISTING AGREEMENT WITH KRONOS, INC. FOR SUPPORT, MAINTENANCE, LICENSES AND RENTAL OF THE VILLAGE'S TIMEKEEPING AND PERFORMANCE REVIEW SYSTEM
REQUEST: Authorization to continue utilizing an existing agreement with Kronos, Inc. for support, maintenance, licenses and rental of the Village's timekeeping and performance review system, in the amount of $35,880.00 annually.
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EXPLANATION: The Village utilizes Kronos, Inc., for timekeeping and performance reviews. The agreement renews automatically on a month-to-month basis until terminated by either party (30 day written notice from the Village or 90 day written notice from Kronos).
The Village's existing agreement with Kronos, Inc. for support, maintenance, license and rental of the Kronos system, for both timekeeping and electronic employee performance evaluations, is $35,000.00. As part of the agreement (section 2.5), Kronos may increase the monthly service fee rates, once per year. As part of the renewal, and pursuant to the terms of the original agreement, Kronos, Inc. has proposed an increase of $880.00 or 2.5% annually. Kronos, Inc. is the only provider that provides support and maintenance for their product.
Pursuant to Chapter 3 of the Village's Purchasing Manual, maintenance of equipment is exempt from competition when services are provided by the equipment manufacturer or manufacturer's service representative; however, since expenditures exceed $25,000, Council approval is required.
Staff requests authorization to continue utilizing an existing agreement for support, maintenance, licenses, and rental of the Village's timekeeping and performance review system with Kronos Inc., at a cost of $35,880.00 annually.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are budgeted in the Information Technologies operating budget.
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