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ITEM: (1) AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE OF INFORMATION TECHNOLOGY SYSTEMS EQUIPMENT; AND (2) AUTHORIZATION TO ENTER INTO A LEASE AGREEMENT TO REPLACE AN EXISTING AS400 SERVER
REQUEST: (1) Authorization to utilize multiple contracts (National Joint Powers Alliance - NJPA #100614, National Intergovernmental Purchasing Alliance - NIPA #130733, and State of Florida #43211500) for the purchase of information technology systems equipment in the amount not to exceed $331,000 (annual budgeted amount); and (2) Authorization to enter into a three year lease to replace an existing AS400 server with an IBM server from SPSVAR, LLC, at an initial cost of $47,250.
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EXPLANATION: The Information Technology (IT) Department is seeking authorization to:
1) Utilize multiple contracts (NJPA, NIPA, and State of Florida) for the purchase of IT systems equipment, including PC's, laptops, tablets, monitors, as budgeted throughout the fiscal year. Staff is seeking authorization to utilize these contracts for such purchases, in an amount not to exceed $331,000 (FY 2019 annual budgeted amount).
a. NJPA contract #100614 was awarded to CDW-G effective through November 18, 2019. The contract provides a percentage discount up to 11% off CDW-G's advertised catalog pricing.
b. NIPA contract #2018011-01 was awarded to CDW-G by the City of Tucson, AZ, as the lead agency, effective through February 28, 2023.
c. State of Florida contract #43211500-WCSA-15-ACS is an alternate contract source with the State of Minnesota, which was competitively solicited and awarded to multiple vendors and recently extended through March 31, 2020.
In an attempt to ensure the best pricing at the time of purchase, the IT Department will request a quote or initiate negotiations with the awarded vendors from the contracts listed above. Due to continual changes in pricing to IT systems equipment, these contracts are designed to ensure a specific base discount and s...
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