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ITEM: AUTHORIZATION TO UTILIZE MULTIPLE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT
REQUEST: Authorization to utilize Florida Sheriffs Association (FSA) contract #FSA 18-VEH16.0, State of Florida contract #2110000015-1, Sourcewell (formerly National Joint Powers Alliance) contract #120716-NAF, and Houston-Galveston Area Council (H-GAC) contract #SC01-18, as a basis for pricing, for the purchase and delivery of vehicles and equipment in the amount of $820,401.43; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies.
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EXPLANATION: In accordance with approved equipment replacement schedules, staff is requesting authorization to purchase FY 2019 budgeted vehicles and equipment. Purchases are for the vehicles and equipment specified below, from authorized dealers at the lowest possible cost. In order to ensure the best possible pricing, staff researched the following awarded contracts: Florida Sheriffs Association (FSA), State of Florida, Sourcewell (formerly National Joint Powers), and Houston-Galveston Area Council (H-GAC), and found the lowest price per vehicle/equipment as summarized below:
|
Vehicle / Equipment |
Contract # |
Vendor |
Qty |
Unit Price |
Total Price |
|
F-450 Dump Truck |
120716-NAF |
Alan Jay |
1 |
$46,225.33 |
$46,225.33 |
|
F-550 Dump Truck |
120716-NAF |
Alan Jay |
1 |
$49,840.00 |
$49,840.33 |
|
F-250 4X4 Long Bed |
120716-NAF |
Alan Jay |
1 |
$27,041.33 |
$27,041.33 |
|
F-450 4X4 Utility Body |
120716-NAF |
Alan Jay |
1 |
$46,878.33 |
$46,878.33 |
|
International Vac-Con |
18-VEH16.0 |
Rechtien |
1 |
$489,825.57 |
$489,825.57 |
|
Toro Greenmaster 3150 |
21100000-15-1 |
Wesco |
1 |
$28,921.96 |
$28,921.96 |
|
Toro Multi-Pro 5800 |
21100000-15-1 |
Wesco |
1 |
$55,343.58 |
$55,343.58 |
|
VacHunter 500/Trailer |
SC01-18 |
TX Underground |
1 |
$76,325.00 |
$76,325.00 |
|
|
|
|
|
Total |
$820,401.23 |
All replacement vehicles/equipment are in accordance with the Village’s FY 2019 replacement schedules. In addition, staff is seeking authorization to dispose of existing surplus equipment (summary attached as Exhibit A), which will be replaced by the purchase of equipment listed above. All surplus equipment will be sold on GovDeals.com, the Villages contracted public auction website
Local dealers are unable to match contract pricing from the various sources.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds are allocated within Departments FY 2019 Fixed Asset Budgets.
WELLINGTON FUNDAMENTAL: Protecting our Investment
RECOMMENDATION: Authorization to utilize Florida Sheriffs Association (FSA) contract #FSA 18-VEH16.0, State of Florida contract #2110000015-1, Sourcewell (formerly National Joint Powers Alliance) contract #120716-NAF, and Houston-Galveston Area Council (H-GAC) contract #SC01-18, as a basis for pricing, for the purchase and delivery of vehicles and equipment in the amount of $820,401.43; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies.