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ITEM: AUTHORIZATION TO: 1) AWARD A CONTRACT FOR THE WASTEWATER TREATMENT FACILITY RENEWAL AND REHABILITATION PROJECT; AND 2) APPROVAL OF RESOLUTION NO. R2019-12 AMENDING THE UTILITY FUND FOR FISCAL YEAR 2018-2019 BY ALLOCATING FUND BALANCE FOR THE WASTEWATER TREATMENT FACILITY RENEWAL AND REHABILITATION PROJECT; AND PROVIDING AN EFFECTIVE DATE.
REQUEST: Authorization to: 1) Award a contract to Wharton Smith, Inc. for the Wastewater Treatment Facility renewal and replacement project at a cost of $19,042,020.00; and 2) Approval of Resolution No. R2019-12 amending the Utility Fund for Fiscal Year 2018-2019 by allocating fund balance for the Wastewater Treatment Facility renewal and replacement project; and providing an effective date.
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EXPLANATION: Staff is seeking authorization to:
1. Award a contract to Wharton Smith, Inc. for the Wastewater Treatment Facility renewal and replacement project at a cost of $19,042,020.00. This project includes significant renewal, replacement and expansion items including:
• Installation of an influent flow meter
• Structural and mechanical rehabilitation of the headworks
• Demolition and replacement of the headworks odor control system
• Improvements to the filter backwash mudwell
• Installation of a new tertiary Filter No. 4
• Various improvements to the dewatered biosolids systems
• Construction of a new control building, reuse control building, and blower building
• Modifications to the existing operator’s building
• Replacement of the existing sodium hypochlorite and sodium hydroxide chemical feed loop piping
• Painting and coating all new and existing infrastructure
• Miscellaneous concrete crack repair
• Site civil improvements including paving, grading, and drainage
• Various walkway, stairway, and handrail rehabilitation and improvements
• Corresponding demolition work
• Supporting electrical and instrumentation systems and various appurtenances associated with the above
On November 11, 2018, the Village released bid #003-19/DZ, seeking qualified firms interested in bidding the Wastewater Treatment Facility Renewal and Rehabilitation Project. On February 6, 2019, the Village received two (2) bids as summarized below:
|
Vendor |
Amount |
Local Vendor Status |
|
Wharton Smith, Inc. |
$19,042,020.00 |
Not Local |
|
Randall Environmental, Inc |
Non-responsible |
Not Local |
Randall Environmental, the apparent low bidder, did not meet the minimum qualifications of the bid and were deemed non-responsible.
In article 3 of the bid document, it clearly states:
• The Bidder, as the entity submitting the bid must be able to demonstrate successful performance at operational wastewater treatment plants. The Bidder shall demonstrate that it has successfully completed, as a General Contractor, a minimum of five (5) projects of similar scope and magnitude during the past ten (10) years. Referenced projects shall have a minimum value of $7,000,000.
• The Bidder, as the entity submitting the bid, shall have been in the general contracting business under the present name of the entity submitting the bid for a minimum of the previous ten (10) years.
Randall Environmental, Inc failed to meet the requirements listed above, and was therefore deemed non-responsible. The next lowest bidder, Wharton Smith Inc., met all of the requirements of the bid, and was deemed the lowest responsive, responsible bidder.
Wharton Smith is highly capable and has completed numerous prior projects successfully for the Village.
2. Approval of Resolution No. R2019-12 amending the Utility Fund for Fiscal Year 2018-2019 by allocating fund balance for the Wastewater Treatment Facility renewal and replacement project; and providing an effective date.
The adopted 2018 Rate Study anticipated the higher costs associated with current market demands. The current project fund balance of approximately $13.3 million has not been adjusted pending the bidding of the project.
Staff recommends 1) Awarding a contract to Wharton Smith, Inc. for the Wastewater Treatment Facility renewal and replacement project at a cost of $19,042,020.00.; and 2) Approval of Resolution No. R2019-12 amending the Utility Fund for Fiscal Year 2018-2019 by allocating fund balance for the Wastewater Treatment Facility renewal and replacement project; and providing an effective date.
BUDGET AMENDMENT REQUIRED: YES
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: The budget amendment will increase the utility fund in the amount of $5,925,000. Funds will be allocated in the WRF 2017 R & R capital project (Project code is CUT17016)
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to: 1) Award a contract to Wharton Smith, Inc. for the Wastewater Treatment Facility renewal and replacement project at a cost of $19,042,020.00; and 2) Approval of Resolution No. R2019-12 amending the Utility Fund for Fiscal Year 2018-2019 by allocating fund balance for the Wastewater Treatment Facility renewal and replacement project; and providing an effective date.