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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO MULTIPLE VENDORS FOR THE PURCHASE AND DELIVERY OF PUBLIC WORKS CHEMICALS
REQUEST: Authorization to award a contract to multiple vendors for the purchase and delivery of public works chemicals, in the amount of approximately $185,000.00 annually.
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EXPLANATION: The Public Works Department applies a variety of fertilizers, herbicides, insecticides, fungicides and other specialty items throughout the year in order to maintain the health and aesthetics of athletic fields, playgrounds, and other Village properties, including common areas.
On September 15, 2019, Wellington released Bid #201918 for the purchase and delivery of public works chemicals (see attached). On October 9, 2019, three (3) proposals meeting the required specifications were received, and staff is recommending award to all three (3) vendors, (Howard Fertilizer and Chemicals, Helena Agricultural Enterprises, LLC, and Site One Landscape Supply, LLC) on a primary and secondary basis, for each product as summarized in Exhibit A.
In the event the product is not available from the primary vendor, the product will be purchased from the secondary awardee.
The initial term of the contract is for one (1) year with a provision for three (3) additional one (1) year renewals.
Staff requests authorization to award a contract to multiple vendors for the purchase and delivery of public works chemicals in the amount of approximately $185,000.00 annually.
Prior year expenditures were $184,000.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds have been allocated in the proposed FY 2020 Landscape Maintenance and Sports Fields operating budgets to cover these expenditures.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a contract to multiple vendors for the purchase and delivery of public w...
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