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ITEM: AUTHORIZATION TO AWARD A CONTRACT TO WESTERN COMMUNITIES TRANSPORTATION, INC. TO PROVIDE SENIOR TRANSPORTATION PROGRAM SERVICES
REQUEST: Authorization to award a contract to Western Communities Transportation, Inc. to provide senior transportation program services, in the amount of approximately $80,000 annually.
EXPLANATION: The Village established the Senior Transportation and Rides (STAR) program to provide safe and affordable door-to-door taxi cab transportation for Wellington senior citizens sixty-two (62) years and older.
On October 23, 2019, Wellington released Bid #201919 for senior transportation program services. On November 15, 2019, Wellington received four (4) proposals meeting the required specifications:
Bidder
One Way Trip
Local Status
Jai-Alexia Consulting, Inc.
$19.00
Western Communities
Pro Transportation
$19.00
Palm Beach County
Western Communities Transportation, Inc.
$20.00
Western Communities
Leisure Line Inc.
$25.00
Palm Beach County
In order to ensure the best possible transportation services for seniors, staff, including the Village's fleet manager, inspected each firm's proposed vehicles for year, mileage, condition, cleanliness, etc.
Western Communities, Inc. proposed to continue utilizing its existing fleet, which includes three late model vehicles (2017-2019) with low mileage (20,000-60,000) and in excellent condition. The other firms proposed utilizing older passenger vans (2010-2015) with many exceeding 100,000 miles, and in average condition.
Pursuant to language found in the Village's bid documents: "there is no obligation on the part of Wellington to award the bid to the lowest bidder, or any bidder. Wellington reserves the right to make an award to a responsible bidder submitting a responsive bid most advantageous and in the best interest of Wellington".
Based on the results of the inspections, staff recommends to continue utilizing Western Communities Transportation, Inc., (most advantageou...
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