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File #: 19-3503    Name: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 3/10/2020 Final action:
Title: ITEM: AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE REQUEST: Authorization to renew an existing contract with multiple vendors for the purchase of mulch, pine straw, and ground preparation, Village-wide, in the amount of $119,500 for Fiscal Year 2020.
Attachments: 1. 1. Mulch-Bid Tab, 2. 2. Amerigrow Recycling Delray, L.P.-Renewal Letter, 3. 3. East Coast Mulch Corp-Renewal Letter 2-5-2020
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ITEM:                     AUTHORIZATION TO RENEW AN EXISTING CONTRACT FOR THE PURCHASE OF MULCH, PINE STRAW, AND GROUND PREPARATION, VILLAGE-WIDE 

 

REQUEST:                     Authorization to renew an existing contract with multiple vendors for the purchase of mulch, pine straw, and ground preparation, Village-wide, in the amount of $119,500 for Fiscal Year 2020.

 

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EXPLANATION:                     On June 12, 2018, Council awarded ITB #016-18/ER, Annual Contract for Mulch, Pine Straw and Ground Preparation, to multiple vendors to provide various mulch materials needed to maintain facilities throughout the Village.

 

Staff is seeking authorization to exercise the first renewal option, with no price increases, through June 11, 2021 with East Coast Mulch Corporation and Amerigrow Recycling Delray, L.P., both Palm Beach County vendors, for the purchase of mulch, pine straw, and ground preparation Village-wide, in the amount of approximately $119,500 annually.

 

The secondary vendor will be utilized only in the event the primary vendor cannot provide the required materials.

 

BUDGET AMENDMENT REQUIRED:                     NO 

 

PUBLIC HEARING:                     NO                       QUASI-JUDICIAL:                      

 

FIRST READING:                                            SECOND READING:                      

 

LEGAL SUFFICIENCY:                     YES

 

FISCAL IMPACT:                     Funds have been allocated in the FY20 Public Works operating budget to cover these expenditures.

 

WELLINGTON FUNDAMENTAL:                     Responsive Government 

 

RECOMMENDATION:                     Authorization to renew an existing contract with multiple vendors for the purchase of mulch, pine straw, and ground preparation, Village-wide, in the amount of $119,500 for Fiscal Year 2020.