…title
ITEM: AUTHORIZATION TO AWARD CONTRACTS FOR PALM TREE PRUNING AND ROOT PRUNING
REQUEST: Authorization to award a palm tree pruning contract and a root pruning/barrier installation contract to multiple vendors, in the amount of approximately $50,000 annually.
…body
EXPLANATION: The Public Works Department is seeking authorization to award a palm tree pruning contract and a root pruning / barrier installation contract to multiple vendors. Palm pruning specifically entails the aesthetic pruning of a palm to remove all seedpods (both emerging and mature) and fronds that are dead or hanging below the horizontal plane. Root pruning and barrier installation protects existing concrete sidewalks, asphalt pathways/roadways, parking lots and other infrastructure on an as needed basis. Hedges and trees, which have continually migrating roots, border a large majority of Wellington’s existing asphalt and concrete sidewalks causing potential trip hazards.
On May 7, 2020, Wellington released ITB #202026, seeking qualified vendors to provide such services on Demandstar. The solicitation was also advertised in the Palm Beach Post and posted on Wellington’s website. On June 3, 2020, three (3) proposals were received. Staff recommends awarding primary and secondary contract as summarized below:
Root Pruning and Root Barrier Installation:
|
Vendor |
Local Vendor |
Status |
|
Mainguy Landscape Services |
Non-Local |
Primary |
|
Duffy’s Total Care Lawn Service, Inc. |
Palm Beach County |
Secondary |
Palm Tree Pruning:
|
VendorLocal VendorStatus |
|
|
|
Duffy’s Total Care Lawn Service, Inc. |
Palm Beach County |
Primary |
|
Mainguy Landscape Services |
Non-Local |
Secondary |
Both vendors represent the lowest responsive, responsible bidders (see attached pricing summary). The secondary vendor will be utilized only in the event the primary vendor cannot provide the required services.
The initial term of the contract is for three (3) years from the date of award with the option to renew for two (2) additional one (1) year periods.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for this project are available in the Public Works operating budget.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to award a palm tree pruning contract and a root pruning/barrier installation contract to multiple vendors, in the amount of approximately $50,000 annually.