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ITEM: AUTHORIZATION TO 1) AWARD CONTRACTS FOR ANNUAL ASPHALT MILLING, RESURFACING AND SEALCOATING VILLAGE-WIDE; AND 2) UTILIZE EXISTING CONTRACTS FOR VARIOUS FY 2021 PUBLIC WORKS PROJECTS
REQUEST: Authorization to 1) Award contracts for Annual Asphalt Milling, Resurfacing and Sealcoating Village-wide; and 2) Utilize existing contracts for various FY 2021 Public Works projects.
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EXPLANATION: Staff is seeking authorization to:
1. Award annual Public Works contracts for Asphalt milling, Resurfacing and Sealcoating, Village-wide.
On July 22, 2020, Wellington released ITB #202028 on Demandstar seeking qualified bidders to provide such services. The solicitation was also advertised in the Palm Beach Post and posted on Wellington’s website. On August 20, 2020, nine (9) proposals were received.
The solicitation included three sections consisting of roadway milling and resurfacing, pathway resurfacing, and sealcoating. The quantities identified in the bid form, which constitute the basis for award, are based on projected needs over the initial and renewal terms of the contract. The initial term of the contract is for three (3) years from date of award with the option to renew for two (2) additional one (1) year terms.
Staff recommends awarding contract to a primary, secondary and tertiary vendor for Section A and B and awarding a contract to a primary and secondary vendor for Section C. The secondary vendors will be utilized in the event that the primary vendor cannot provide the required services. Tertiary vendors were selected for instances in where the primary and/or the secondary vendors could not provide the services. The department will evaluate the pricing on a project by project basis and utilize the vendor that best meets their needs for the project.
|
Section |
Awardee |
Local Vendor Status |
|
Section A-Asphalt Milling and Resurfacing |
|
Primary |
Ranger Construction |
Western Community |
|
Secondary |
All Paving, Inc. |
Palm Beach County |
|
Tertiary |
Wynn & Sons Environmental Construction Co., Inc. |
Palm Beach County |
|
Section B- Pathway Resurfacing |
|
Primary |
Hardrives of Delray, Inc., DBA Hardrives, Inc. |
Palm Beach County |
|
Secondary |
All Paving, Inc. |
Palm Beach County |
|
Tertiary |
Florida Blacktop, Inc. |
Non-Local |
|
Section C- Seal Coating |
|
Primary |
All Paving, Inc. |
Palm Beach County |
|
Secondary |
Florida Blacktop, Inc. |
Non-Local |
2. Below is a summary of Public Works projects estimated exceeding $25,000 proposed for Fiscal Year 2020-2021. The projects include roadway milling, resurfacing, striping traffic, signal detection loops, valley gutter, guardrail installation and sidewalk maintenance. Each of the awarded contracts, including the terms and project descriptions are provided.
• Bent Creek Road-Bent Creek Road and Ousley Farms- Mill, resurface, stripe, loops, and valley gutters (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires March 9, 2021, PBC#2017055-Expires January 22, 2021 and PBC#2020051-Expires March 9, 2021
• Eastwood I- Mill, resurface, stripe, density testing, and valley gutters (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• Eastwood III- Mill, resurface, stripe, and valley gutters (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• Paddock Drive- Mill, resurface, and stripe (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• Paddock Park II- Mill, resurface, base rock, and stripe (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• Palm Beach Pointe- Mill, resurface, and stripe (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• South Shore Subdivision- Mill, resurface, and stripe (ITB#202028-Expires October 13, 2023, ITB#006-17/ENR-Expires May 9, 2021 and PBC#2017055-Expires January 22, 2021)
• Sidewalk-Concrete sidewalks at various locations throughout the Village (PBC#2017055-Expires January 22, 2021)
• Guardrail Stabilization-Various locations throughout the Village-Guardrail replacement, mow stripe, and bank stabilization (PBC# 2020052-Expires February 10, 2021)
Staff recommends 1) Awarding contracts for Annual Asphalt Milling, Resurfacing and Sealcoating Village-wide; and 2) Utilizing the existing annual contracts summarized above, for various FY 2021 Public Works projects that exceed $25,000. The total estimated cost of all projects combined is $2,015,279.00.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: Funds for these projects are available in the FY 2021 Road Operating Budgets.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to 1) award contracts for Annual Asphalt Milling, Resurfacing and Sealcoating Village-wide; and 2) utilize existing contracts for various FY 2021 Public Works projects.