Share to Facebook Share to Twitter Bookmark and Share
File #: 20-4088    Name: 1) RATIFICATION OF AN EMERGENCY REPAIR OF THE WATER RECLAMATION FACILITY DRYER; AND 2) APPROVAL OF RESOLUTION NO. R2021-05 AMENDING THE UTILITY FUND MAINTENANCE BUDGET FOR FISCAL YEAR 2020-2021 BY ALLOCATING FUND BALANCE FOR EMERGENCY REPAIRS TO THE WATER
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 1/12/2021 Final action:
Title: ITEM: 1) RATIFICATION OF AN EMERGENCY REPAIR OF THE WATER RECLAMATION FACILITY DRYER; AND 2) APPROVAL OF RESOLUTION NO. R2021-05 AMENDING THE UTILITY FUND MAINTENANCE BUDGET FOR FISCAL YEAR 2020-2021 BY ALLOCATING FUND BALANCE FOR EMERGENCY REPAIRS TO THE WATER RECLAMATION FACILITY DRYER; AND PROVIDING AN EFFECTIVE DATE. REQUEST: 1) Ratification of an emergency repair of the Water Reclamation Facility Dryer in the amount of $91,131.75; and 2) Approval of Resolution No. R2021-05 amending the utility fund maintenance budget for fiscal year 2020-2021 by allocating fund balance for emergency repairs to the Water Reclamation Facility dryer; and providing an effective date.
Attachments: 1. 1. In Place Invoice, 2. 2. AIT Services Inc Invoice, 3. 3. SWA Annual Adjustment Exhibit III, 4. 4. Wharton Smith Costs, 5. 5. R2021-05 BA WRF Emergency Dryer Shaft Repairs
Date Action ByActionResultVoteMeeting DetailsVideo
No records to display.
...title
ITEM: 1) RATIFICATION OF AN EMERGENCY REPAIR OF THE WATER RECLAMATION FACILITY DRYER; AND 2) APPROVAL OF RESOLUTION NO. R2021-05 AMENDING THE UTILITY FUND MAINTENANCE BUDGET FOR FISCAL YEAR 2020-2021 BY ALLOCATING FUND BALANCE FOR EMERGENCY REPAIRS TO THE WATER RECLAMATION FACILITY DRYER; AND PROVIDING AN EFFECTIVE DATE.

REQUEST: 1) Ratification of an emergency repair of the Water Reclamation Facility Dryer in the amount of $91,131.75; and 2) Approval of Resolution No. R2021-05 amending the utility fund maintenance budget for fiscal year 2020-2021 by allocating fund balance for emergency repairs to the Water Reclamation Facility dryer; and providing an effective date.

...body
EXPLANATION: On July 14, 2020, Council awarded a sole source contract at AIT Services, Inc. for the Water Reclamation Facility Dryer Rehabilitation project, in the amount of $170,704.00. While onsite, AIT Services, Inc. discovered that the dryer shaft was severely damaged to the point that it could not be operated without potentially causing catastrophic damage. The repair required a company that could perform precision machining on the shaft while in place. AIT is not qualified to perform this work and recommended In Place Machining Company out of Wisconsin. All work on the dryer has been completed and is now in full operation. Wharton Smith was utilized to construct an emergency sludge bypass line to go directly from the press to the hauling trucks. The Utility's Emergency Biosolids Disposal Contract was utilized to dispose of the non-dried sludge during the period of the dryer inoperability. A summary of the costs are listed below:

Vendor
Amount
Description
In Place Machining Company
$46,088.75
Emergency repair of dryer rotor shaft
AIT Services, Inc.
$25,000.00
Remove the existing bearing to facilitate the shaft repair and reinstall once the repair work was finalized
Solid Waste Authority
$9,940.00
Delivered approximately 140 tons of pressed solids to the SWA
Whar...

Click here for full text