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ITEM: AUTHORIZATION TO NEGOTIATE CONTRACTS WITH MULTIPLE FIRMS FOR: 1) WATER AND WASTEWATER TREATMENT ENGINEERING; 2) UTILITY GENERAL CIVIL, WATER DISTRIBUTION AND STORAGE, AND WASTEWATER COLLECTION ENGINEERING; 3) CIVIL ENGINEERING; 4) TRAFFIC ENGINEERING; AND RELATED CONSULTING SERVICES
REQUEST: Authorization to negotiate contracts with multiple firms for: 1) Water and Wastewater Treatment Engineering; 2) Utility General Civil, Water Distribution and Storage, and Wastewater Collection Engineering; 3) Civil Engineering; 4) Traffic Engineering; and related consulting services.
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EXPLANATION: Pursuant to the Consultant’s Competitive Negotiation Act (CCNA), the Village released RFQ# 202121, on May 26, 2021 seeking qualifications from firms interested in providing engineering services to the Village. On June 28, 2021 the Village received sixteen (16) proposals. The firms were able to submit on up to 4 disciplines or categories. The selection committee independently evaluated, scored and ranked proposals from three (3) water and wastewater treatment engineering firms, eight (8) utility general civil, water distribution and storage, and wastewater collection engineering firms, eleven (11) civil water engineering firms, and four (4) traffic engineering firms. On July 22, 2021, the selection committee short-listed multiple firms for presentations/interviews. The selection committee met again on August 11, 2021 to hear presentations/interviews and subsequently scored and ranked each proposer. Based on the results of the scoring, the committee is recommending negotiations with the following firms:
Water and Wastewater Treatment Engineering
Hazen & Sawyer P.C
Kimley-Horn and Associates, Inc
Utility General Civil, Water Distribution and Storage, and Wastewater Collection Engineering
Mock, Roos & Associates, Inc.
Keshavarz & Associates, Inc.
Civil Engineering
Mock, Roos & Associates, Inc.
Engenuity Group, Inc.
Kimley-Horn and Associates, Inc.
Simmons & White, Inc.
Traffic Engineering
Pinder Troutman Consulting, Inc
Simmons & White, Inc.
The term for any negotiated contract is three (3) years with the option to renew for two (2) additional one (1) year terms. All professional consulting work will be on an as needed basis and will be assigned by executing a work authorization with an awarded firm. Execution of professional consulting agreements only establishes the terms, conditions, and hourly rates for the service.
Staff is seeking authorization to negotiate contracts with multiple firms for: 1) Water and Wastewater Treatment Engineering; 2) Utility General Civil, Water Distribution and Storage, and Wastewater Collection Engineering; 3) Civil Engineering; 4) Traffic Engineering; and related consulting services
Contracts that are successfully negotiated will be presented to the Village Council for award and execution at an upcoming Council meeting.
BUDGET AMENDMENT REQUIRED: NO
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: No fiscal impact until a contract is successfully negotiated and a work authorization is executed.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: Authorization to negotiate contracts with multiple firms for: 1) Water and Wastewater Treatment Engineering; 2) Utility General Civil, Water Distribution and Storage, and Wastewater Collection Engineering; 3) Civil Engineering; 4) Traffic Engineering; and related consulting services.