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ITEM: 1) RATIFICATION OF AN EMERGENCY PURCHASE ORDER FOR THE GRAVITY LINE REPLACEMENT AT THE COURTYARD SHOPS;2) APPROVAL OF A PURCHASE ORDER FOR LIFT STATION 16 GRAVITY INFLUENT LINE REPLACEMENT; AND 3) APPROVAL OF RESOLUTION NO. R2021-61 AMENDING THE UTILITY FUND BUDGET FOR FISCAL YEAR 2020-2021 BY ALLOCATING FUND BALANCE FOR THE EMERGENCY REPAIRS TO GRAVITY LINE AT COURTYARD SHOPS AND LIFT STATION NO. 16; AND PROVIDING AN EFFECTIVE DATE.
REQUEST: 1) Ratification of an emergency purchase order for the gravity line replacement at the Courtyard Shops, with Johnson-Davis, Inc., in the amount of $170,621.00; 2) Approval of a Purchase Order for Lift Station 16 gravity influent line replacement, with Johnson-Davis, Inc. in the amount of $557,986.00; and 3) Approval of Resolution No. R2021-61 amending the Utility Fund budget for Fiscal Year 2020-2021 by allocating fund balance for the emergency repairs to gravity line at Courtyard Shops and Lift Station No. 16; and providing an effective date.
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EXPLANATION: On September 16, 2021, the Utility had a sanitary sewer gravity line failure in Courtyard Shops. The pipe was constructed of ductile iron, approximately 10-12 feet deep and was constructed in 1990. Due to its depth, the work was beyond Village’s ability to repair in-house. Johnson-Davis, Inc. was contacted to assist with the emergency repair as they are working on the South Shore Forcemain Project, had the material and equipment available and are well qualified to perform the work. This pipe section is one of the influent lines into Lift Station 16, which is a critical master lift station. Given the facts that we have had two significant gravity line failures in the area and the failed pipe was significantly deteriorated. Staff is recommending proactive actions that include replacement of an additional 357 feet (approximately) up to the manhole just outside of Lift Station 16. This additional pipe section is also constructed of ductile iron pipe, is very deep and is approximately 30 years old.
The Village utilized the City of Boynton Beach, Bid No. 019-2521-19/IT- Repairs and Emergency Services, as a basis for pricing for this work. The City of Boynton Beach awarded the bid in May 2019 and subsequently renewed the contract through May 2022.
Staff requests 1) Ratification of an emergency purchase order for the gravity line replacement at the Courtyard Shops, with Johnson-Davis, Inc., in the amount of $170,621.00; 2) Approval of a Purchase Order for Lift Station 16 gravity influent line replacement, with Johnson-Davis, Inc. in the amount of $557,986.00; and 3) Approval of Resolution No. R2021-61 amending the Utility Fund budget for Fiscal Year 2020-2021 by allocating fund balance for the emergency repairs to gravity line at Courtyard Shops and Lift Station No. 16; and providing an effective date.
BUDGET AMENDMENT REQUIRED: YES
PUBLIC HEARING: NO QUASI-JUDICIAL:
FIRST READING: SECOND READING:
LEGAL SUFFICIENCY: YES
FISCAL IMPACT: The budget amendment will allocate $722,000 to the Utility Fund.
WELLINGTON FUNDAMENTAL: Responsive Government
RECOMMENDATION: 1) Ratification of an emergency Purchase order for the gravity line replacement at the Courtyard Shops, with Johnson-Davis, Inc., in the amount of $170,621.00; 2) Approval of a Purchase Order for Lift Station 16 gravity influent line replacement, with Johnson-Davis, Inc. in the amount of $557,986.00; and 3) Approval of Resolution No. R2021-61 amending the Utility Fund budget for Fiscal Year 2020-2021 by allocating fund balance for the emergency repairs to gravity line at Courtyard Shops and Lift Station No. 16; and providing an effective date.