File #: 22-5395    Name: AUTHORIZATION TO UTILIZE EXISTING CONTRACTS AND AWARD SOLE SOURCE CONTRACTS FOR VARIOUS FY 2023 PUBLIC WORKS PROJECTS
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 10/11/2022 Final action:
Title: ITEM: AUTHORIZATION TO UTILIZE EXISTING CONTRACTS AND AWARD SOLE SOURCE CONTRACTS FOR VARIOUS FY 2023 PUBLIC WORKS PROJECTS REQUEST: Authorization to utilize existing contracts and award sole source contracts for various FY 2023 Public Works Projects with a budgeted total amount of $4,126,000.00.
Attachments: 1. 1. Eastwood II Map, 2. 2. Greenview Shores II Map, 3. 3. South Shore Boulevard Map, 4. 4. Sugar Pond Manor Map, 5. 5. Farmington Map, 6. 6. Paddock Park Map, 7. 7. Pinewood East Map, 8. 8. Wellington Trace Pathway Map, 9. 9. C23 and C2 Desilting Map, 10. 10. MWI Quote, 11. 11. Greenview and Wiltshire - Drainage Pipelining Map, 12. 12. Big Blue Trace - Drainage Pipelining Map, 13. 13. Lakeside Shores - Drainage Pipelining Map, 14. 14. Swale Maintenance Maps
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ITEM:                     AUTHORIZATION TO UTILIZE EXISTING CONTRACTS AND AWARD SOLE SOURCE CONTRACTS FOR VARIOUS FY 2023 PUBLIC WORKS PROJECTS

 

REQUEST:                     Authorization to utilize existing contracts and award sole source contracts for various FY 2023 Public Works Projects with a budgeted total amount of $4,126,000.00. 

 

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EXPLANATION:                     The Public Works Department is seeking authorization to utilize existing contracts and award sole source contracts for various FY 2023 projects exceeding the Village’s $50,000 threshold.

 

The projects include: 1) Roadway milling, resurfacing, traffic striping, valley gutter and sidewalk maintenance 2) Swale maintenance and reconstruction, canal desilting, drainage pipe cleaning, lining and inspection 3) Pump Station 7 water lube conversion 4) Reconditioning trash rake at pump station 3. 

 

Contracts to be utilized and projects are summarized below:

 

Roads:

 

Project Location

Description

Contracts

Eastwood II Subdivision

Thermo striping, riser rings, milling, asphalt and valley gutters

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23  • VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Greenview Shores II Subdivision

Thermo striping, riser rings, milling, asphalt and valley gutters

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23  • VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

South Shore Blvd

Thermo striping, milling, asphalt and road detour/closure

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23 

Project Location

Description

Contracts

South Shore Blvd (continued)

Thermo striping, milling, asphalt and road detour/closure

• VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23 • SE Coop #12265-393 Barricade/Flasher expires 8/1/23

Sugar Pond Manor Subdivision (Meadow Ave, Aster Ave and Greentree Dr)

Thermo striping, riser rings, milling, asphalt and valley gutters

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23  • VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Farmington Subdivision

Thermo striping, riser rings, milling, asphalt and valley gutters

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23  • VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Paddock Park Subdivision

Thermo striping, milling, asphalt and speed humps

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23  • VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Pinewood East Subdivision

Thermo striping, milling and asphalt

• VOW ITB #202028 - Asphalt Milling expires 10/26/23 • VOW ITB #202210 - Roadway Striping expires 4/11/23

Project Location

Description

Contracts

Pinewood East Subdivision (continued)

Thermo striping, milling and asphalt

• VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Wellington Trace Pathway (North East side - Forest Hill Blvd. to Forest Hill Blvd. at 12th Fairway

Asphalt and Milling

• VOW ITB #202028 - Asphalt Milling expires 10/26/23

Concrete sidewalk repairs for various major thoroughfares and neighborhoods

Sidewalk/Pathways concrete repairs

• VOW ITB #202112 - Pathways/Minor Construction expires 5/10/24 • PBC Contract #2020055 Pathways/Minor Construction expires 11/16/23

Road base/shell rock maintenance and repairs for various roads throughout the Village

Road base/shell rock maintenance and repairs

• VOW ITB #202114 - Road base/asphalt expires 6/21/24

 

Surface Water:

Project LocationDescriptionContracts

 

 

Farmington, Sugar Pond - Meadow Ave, Eastwood II, Greenview Shores II and South Shore

Swale reconstruction around inlets and problem areas - prior to paving in order to follow the locations from the Roads Department resurfacing projects.

• VOW ITB #202101 - Annual Public Works expires 1/11/24 • VOW ITB #202111 - Sod expires 4/12/23

Canal sloping and desilting at C23 and C2

Canal desilting to improve water conveyance

• VOW ITB #202101 - Annual Public Works expires 1/11/24

Pump Station 3 Trash Rake Reconditioning

The trash rake was refurbished in 2018 and is in need of maintenance/repairs and software update.

• Sole Source - Hydro Component Systems, LLC

Pump Station 7 Water Lube Conversion

Due to mechanical issues such as oil leaks, seal failure and lower bearing areas, the pumps are in need of repairs.  MWI Corporation is the custom engineer and fabricator of MWI pumps and sole source provider.

• Sole Source - MWI Pumps

Greenview Shores I, Wiltshire Village, Big Blue Trace and Lakeside Shores

Infrastructure drainage pipe lining, inspection and cleaning drainage pipes

• VOW ITB #202030 - Drainage Infrastructure expires 10/12/23

 

 

Project LocationDescriptionContracts

 

 

Swale Maintenance Program

Swale reconstruction around inlets and problem areas. Repair and reconstruction of various areas though out the Village as needed

• VOW ITB #202101 - Annual Public Works expires 1/11/24 • VOW ITB #202111 - Sod expires 4/12/23

 

Although the Village of Wellington, S.E. Coop and Palm Beach County contracts listed above are not set to expire at this time, and the sole source contracts/services are exempt from competition, the individual projects exceed $50,000 and require prior Council approval.

 

Staff is seeking authorization to utilize the existing annual contracts and award sole source contracts summarized above for various FY 2023 Public Works projects that exceed $50,000.

 

The total budgeted amount of all projects combined is $4,126,000.00.  

 

BUDGET AMENDMENT REQUIRED:                     NO 

 

PUBLIC HEARING:                     NO                       QUASI-JUDICIAL:                      

 

FIRST READING:                                            SECOND READING:                      

 

LEGAL SUFFICIENCY:                     YES  

 

FISCAL IMPACT:                     Funds are allocated in the FY 2023 Roads and Surface Water Divisions Operating Budgets, CIP and including carry forwards.

 

WELLINGTON FUNDAMENTAL:                     Responsive Government 

 

RECOMMENDATION:                     Authorization to utilize existing contracts and award sole source contracts for various FY 2023 Public Works Projects with a budgeted total amount of $4,126,000.00.