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File #: 23-6107    Name: AUTHORIZATION TO UTILIZE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 9/20/2023 Final action:
Title: ITEM: AUTHORIZATION TO UTILIZE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT REQUEST: Request to utilize Florida Sheriffs Association (FSA) contracts FSA22-VEH30.0; FSA20-VEH18.0 and Sourcewell contracts #031721-VRM and TORO 031121-TTC, as basis for pricing for the purchase and delivery of vehicles and equipment in the amount of $860,678.03; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies.
Attachments: 1. 1. Duval 2023 F-150 $45,069.00, 2. 2. FORD F-250 $56,601, 3. 3. MINI SKID STEER $67,149.19, 4. 4. TORO REELMASTER $114,178.84, 5. 5. (6) FORD EXPLORER XLT AWD $42,314, 6. 6. TRADEWINDS GENERATOR $323,796, 7. 7. EXHIBIT A
Date Action ByActionResultVoteMeeting DetailsVideo
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ITEM: AUTHORIZATION TO UTILIZE CONTRACTS FOR THE PURCHASE AND DELIVERY OF VEHICLES AND EQUIPMENT; AND AUTHORIZATION TO DISPOSE OF EXISTING SURPLUS EQUIPMENT

REQUEST: Request to utilize Florida Sheriffs Association (FSA) contracts FSA22-VEH30.0; FSA20-VEH18.0 and Sourcewell contracts #031721-VRM and TORO 031121-TTC, as basis for pricing for the purchase and delivery of vehicles and equipment in the amount of $860,678.03; and authorization to dispose of existing surplus equipment pursuant to Village disposition policies.

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EXPLANATION: In accordance with approved equipment schedules, staff is requesting authorization to purchase FY 2024 budgeted equipment. Purchases are for the equipment specified below, from authorized dealers at the lowest possible cost. The lowest price per equipment is summarized below:

NEW PURCHASES
Equipment/Vehicle
Contract #
Dealer
Qty
Price
Ford F-150
FSA22-VEL30
Duval Ford|1010|*$45,069.00
Ford F-250 (New to fleet)
FSA22-VEL30
Duval Ford|1010|$56,601.00
Mini Skid Steer
Sourcewell 031721-VRM
Vermeer Southeast Sales & Service, Inc.|1010|$67,149.19
Reelmaster 7000-D
Sourcewell TORO 031121-TTC
Wesco Turf DBA Hector Turf|1010|$114,178.84
Ford Explorers
FSA22-VEH30.0
Bozard Ford|1010|$253,884.00
Tradewinds Generator
FSA20-VEH18.0
Tradewinds Power Corp.|1010|$323,796.00
*Ford F-150 pricing is for a 2023 model; however if Ford closes the order bank for 2023 models, the Village will be required to purchase a 2024 model with a slight increase in the pricing, which would exceed $50,000.

All replacement is in accordance with the Village's FY 2024 replacement schedules. In addition, staff is seeking authorization to dispose of one (1) existing surplus asset as seen in Exhibit A. This equipment will be sold on GovDeals.com, the Village's contracted public auction.

BUDGET AMENDMENT REQUIRED: NO

PUBLIC HEARING: NO QUASI-JUDICIAL:

FIRST READING: SECOND READING:

LEGAL SUFFICIENCY: YES

FISCAL IMPACT: Funds are...

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