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File #: 23-6111    Name: AUTHORIZATION TO AMEND AN EXISTING PURCHASE ORDER FOR THE BIG BLUE TRACE LANDSCAPE AND IRRIGATION DESIGN AND BID PHASE SERVICES
Type: Purchasing/Contract
Body: Village Council
Agenda Date: 9/20/2023 Final action:
Title: ITEM: AUTHORIZATION TO AMEND AN EXISTING PURCHASE ORDER FOR THE BIG BLUE TRACE LANDSCAPE AND IRRIGATION DESIGN AND BID PHASE SERVICES REQUEST: Authorization to amend an existing Purchase Order with Kimley-Horn and Associates, Inc. for the Big Blue Trace Landscape and Irrigation Design and Bid Phase services.
Attachments: 1. 1. Purchase Order 230354, 2. 2. Additional Services Proposal
Date Action ByActionResultVoteMeeting DetailsVideo
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ITEM: AUTHORIZATION TO AMEND AN EXISTING PURCHASE ORDER FOR THE BIG BLUE TRACE LANDSCAPE AND IRRIGATION DESIGN AND BID PHASE SERVICES

REQUEST: Authorization to amend an existing Purchase Order with Kimley-Horn and Associates, Inc. for the Big Blue Trace Landscape and Irrigation Design and Bid Phase services.

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EXPLANATION: On December 6, 2022, the staff issued a purchase order to Kimley-Horn and Associates, Inc. in the amount $ 49,985.00 for the project. The Village is seeking modifications to Landscape and Irrigation Construction Documents for Big Blue Trace from Paddock Drive to South Shore Boulevard. The roadway design features five new medians flanked by curbed bulb outs for plantings. Under a previous agreement, Kimley-Horn prepared Landscape and Irrigation Plans, limited to five medians and curbed bulb outs. The landscape design also specified the trees along this stretch of roadway, while sod was specified in the Village plans. The Village has provided a markup for additional plantings to be added and requested the irrigation plans to be amended to irrigate all sodded areas within the R/W of Big Blue Trace from Paddock Drive to South Shore Boulevard. The cost for the additional services is $25,545.00, increasing the purchase order total to $75,530.

Pursuant to the Village's Purchasing Manual, since the total cost of engineering services now exceed $50,000, Council approval is required.

Staff recommends amending the purchase order for the Big Blue Trace Landscape and Irrigation Design and Bid Phases to add additional services with Kimley-Horn and Associates, Inc. increasing the purchase order total to $75,530.

BUDGET AMENDMENT REQUIRED: NO

PUBLIC HEARING: NO QUASI-JUDICIAL:

FIRST READING: SECOND READING:

LEGAL SUFFICIENCY: YES

FISCAL IMPACT: Funds are available in the Streetscapes Capital Project.

WELLINGTON FUNDAMENTAL: Responsive Government

RECOMMENDATION: Authorization to amend an existing Purchase Order with...

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